603. Inspection of offices and police stations by superior officers is one of the effective methods by which the efficiency of the force could be raised. It is, in fact, the only way by which the superior officer can come to know his subordinates by personal contact, their standard of work, and their personal difficulties on the one hand and the general state of crime, standard of investigation and preventive work on the other. The object of inspections should, therefore, be not to criticise and find fault with the work of the subordinates but to suggest or take measures for the improvement of police administration and service in the jurisdiction.
604. The heads of offices are required to make a detailed inspection of their offices at least once a year to ensure that their offices are functioning properly and efficiently. In addition, the officers should inspect every year in detail the police stations and the offices of their subordinates in accordance with the scale prescribed from time to time.
Scale of Inspections
1. Director General of Police He may take up the inspection of the
office of the Commissioner of Police,
Bangalore City and such other units
fixed by him each Year.
2. Director General of Police, COD, All the offices of the ADG/IG/DIG
Training, Spl. Units & Economic coming under his control, office of
Offences. Director, KPA and such other units selected by
him each year .
3. Commissioner of Police, a) Office of the one Addl. Commissioner
Bangalore City, b) Offices of three DCPs in Bangalore City including
DCP (Int.) (of which one should be of Armed
Reserve)
c) Offices of four ACPs.
d) 10% of the Police Stations
4. Addl. Director General of Police, a) Office of the DIG-Hqrs & DIG Admn.
Administration b) Office of the JC(F).
5. Addl. D G of Police, Law & Order 25 % of the Units except Bangalore City.
6. Addl. DGP,MSW & MS a) Office of the IGP, TS
(Technical Services) b) Office of the DIGP, PRS
c) Any two units under his control.
7. Addl. Director General (DCRE) a) Office of the IG and DIG, DCRE
b) Two SP Units of DCRE.
8. Addl. Director General (KSRP) a) Office of the IG & DIGP (KSRP)
b) Any Four Battalions
9. Addl. Director General (TTM) a) Office of the DIG (Wireless)
b) Office of the Supdt. of Police(Wireless)
c) Office of the Supdt. of Police, (MT)
d) Any four divisional police wireless offices.
10. Addl.Director General (Intelligence) a) Office of the DIG (Int).
b) Office of one Supdt. of Police, (Int) in HQ
c) One office of SP (Int) outside.
11.Joint Commissioner of Police a) Office of two Additional Commissioners.
b) offices of three DCPs of which one should be of
Armed reserve.
c) Offices of four ACPs
d) 10% of the Police Stations.
12. Inspector General of Police (Training) a) Office of the Director, KPA
b) Any two Training Schools
13. Inspector General of Police a) Office of the DIGP (Forest)
(CID Forest) b) Office of the SP (Forest)
c) Office of the DIGP (Food)
d) Offices of the SPs (Food)
14. Inspector General of Police (COD) a) Office of the DIGP (CID)
b) Any two SP Offices (COD)
c) Office of any one SP of AD Cell
15. Inspector General of Police a) His own office and
(Economic Offences) b) All units under him
16. Inspector General of Police a) F.S.L.
PCW & MS b) F.P.B.
(Technical Services) c) Office of the SPs (SCRB & TS)
17. Inspector General of Police (KSRP) Any six KSRP Battalions
18. Inspector General of Police (DCRE) Office of any two units of DCRE SPs
19. Inspector General of Police(A.T.Squad) Office of the IG ATS and
other units under his control
20. Range Inspector General of Police a) All the DPOs in his charge including
DAR, MT Sections, Armoury DSB & DCRB
b) 50% of the SDPOs in his charge.
c) 50% of the C.Is offices in his charge
with a minimum of two in each
district in his Range.
d) 25% of the Police Stations with a
minimum of three in each district in
his charge.
21. Director, KPA Office of the K.P.A.
22. DIGP (Training) Four Training Schools
including PDMS, Bangalore.
23. DIGP (Forest) All the offices of SPs under his control.
24. DIGP (Food) Officers of SPs & DSPs under his Control
25. DIGP (COD) All the COD Squads & DIG’s office.
26. DIGP (Admn.) Office of the DIG (Admn.)
including the AAOs.
27. DIGP (Head Quarters) a) Office of JCF
b) Office of P.R.O.
c) Office of Chief Admn. Officer
28. DIGP (PRS) a) Office of AIG (Crime)
b) Office of the AD Police Press
c) Office of the AD Statistical Br.
29. DIGP (KSRP) a) Any six KSRP Battalions
b) KSRP Training School
30. DIGP (Wireless) Any eight District Wireless
Offices in his charge (One of which
should be Bangalore city net work)
31. DIGP(DCRE) All the six DCRE District Units
in his charge
32. DIGP (INT) a) Any three SP (Int) establishments
in the Headquarters
b) Any two SP(Int) establishments
located outside the headquarters
c) Five District Intelligence Offices
d) S.B.T.I.
33. Commissioner of Police a) offices of DCPs' in the City
(other than Bangalore City) including CAR, MT Sections, Armoury,
CCRB, CCB, & City Intelligence,
b) 50% of Offices of ACP
c) 25% of C.Is. office & Police
Stations, each in his charge.
d) Mounted Company, in case of Mysore City
34. DIGP, Railways a) Office of the SP (Railway)
b) Two offices of Dy. SP (Railways)
c) 25% of the C.Is. Office.
d) 25% of the Railway Police Stations
and OPs.
35. Addl. Commissioners (in Bangalore city)
(i) Administration & Traffic
a) office of the DCP (Admn.)
b) office of the DCP (Traffic)
c) office of any two Divisional DCPs’ offices
d) Any two ACPs’ office as assigned by COP e) 10% of the Police Stations in Bangalore City assigned by COP
(ii) C.A.R and VIP Security a) office of the DCP (VIP Security)
b) Office of DCP (CAR) including MT Section.
c) office of DCP ( EX-PM family security)
d) office of one Divisional DCP
e) office of any two Sub Divisional ACPs’ f) 10% of the Police Stations in
Bangalore City as assigned by COP.
(iii) Crime a) Office of the DCP (Crime)
b) CCB, DCRB
c) office of one Divisional DCP
d) office of any two Sub Divisional ACPs
e) 10% of the Police Stations in
Bangalore City as assigned by COP.
36. Dy. Director, KPA All the offices in his charge
37. Principals All the offices in their charge
Training Schools,
KSRP & PDMS
38. SP (Forest) All the Units in his charge.
39. SP (Food) All the Units & offices in his charge.
40. SP (COD) His office & any other assigned by DIG-CID
41. SP (Anti Dacoity) All the Units & offices in his charge.
42. SP (F.P.B.) All the Zonal Units in his charge.
43. SP (SCRB) 10% of the DCRBs’ & Dog Squad Centres Stationed at
commissionerates & Range Hqrs.
44. S.P. Technical Services All the Police Computer Units in the State.
45. SP (Motor Transport) All the Units in his charge.
46. SP (Wireless) (a) COP Wireless station.
(b) All Divisional Police Wireless Offices
in the State.
47. SP (DCRE) All Sub-Units in-charge of DySPs &.
PIs in his charge.
48. SP (Intelligence) Offices of Dy.SPs & PIs in their charge
49. SP (DAR, Belgaum) Office under his charge including
MT Section & Armoury.
50. Commandant Office under his charge & the units out side
Mounted Company Mysore HQ.
51. SP (Railways) a) Sub-Divisional Police offices in his charge.
b) All the Circle Offices in his charge.
c) 50% of the Railway Police Stations
& O.Ps. in his charge.
BANGALORE CITY COMMISSIONERATE
1. Zonal D.Cs.P. a) Two of the three Sub-Divisional
offices in his charge
b) 50% of the Police Stations in his charge.
2. DCP (Traffic) a) All the ACsP Traffic Zones in his charge.
b) 30% of the traffic Sub-Zones and
Traffic Police Stations in his charge.
3. DCsP (CAR) All the offices in their charge
including MT Section & Armoury
4. DCP (Crime) CCRB& CCB and in addition to these he
should visit at least 25% of the Police Stations
& verify the crime records.
5. DCP (Int) All branches in his charge
6. DCP (VIP Security) All branches in his charge
7. DCP (Ex-PM's Security) All branches in his charge
8. DCsP All Offices in their charge
(In the Commissionarates other than Bangalore )
1. AIG (General) All Offices in his charge
2. AIG (Crime) All Offices in his charge
3. Director, FSL His own office & all Regional FSL in the state.
4. Addl. Supdts. of Police DCRB, DCIB & 50% of the Sub Divisional offices
Circles & Police Stations in the Districts as
assigned by the S.P.
1.Asst. Superintendent/Dy.SP/ACP a) All Circle Offices in their charge
in charge of Sub-Division b). All Police Stations and OPs in their
charge.
2. DSsP/ACsP/Asst.Commandant in Units and Offices in their charge
charge of DAR/CAR/KARP Mounted as per S.O. 791 once a year.
Co., Palace security.
3. DSsP in State Intelligence/COD/ Units and offices in their charge once a year.
PRS/DCRE/SCRB and all other units.
4. Circle Inspector of Police All Police Stations and Out Posts twice a
year as per S.O. 791.
605. The inspections should also be supplemented by surprise checks and visits, with a view to ensuring that the defects pointed out at the time of inspection have been rectified and that there is general improvement in the standard of work.
606. Inspections done by fits and starts and hurried through at the tail end of the year or half-year will not serve any real purpose nor do they enable the officers to judge and gauge the work of their subordinates.
607. Inspection should be properly spaced out and spread over the year or half-year, as the case may be, particularly the first ten months (or five months) in the year (or half-year) leaving the last two months (or one month) for unforeseen and urgent work. The inspecting officer should make sufficiently long halts and conduct detailed inspections. For this purpose, the inspecting officers should chalk out regular programme of inspections during the ensuing year well in advance and adhere to it.
608. Each Superintendent or unit officer, as the case may be, should finalise his programme of inspection and obtain the approval of the concerned Range Inspector General by the 15th of December and send copies to the Director General. While finalising the programme of inspections, care should be taken by the Superintendent or the unit officer concerned to see that the inspection of the same office/police station/unit by more than one officer do not fall on the same day or at the same time. There should be a reasonable gap between the two instructions of the same unit.
609. Each Assistant Superintendent/Deputy Superintendent should finalise his programme of inspection and send it to the Superintendent/unit officer, as the case may be, by 1st December which should be scrutinised by the Superintendent/unit officer concerned subject to such changes as he considers necessary with a view to avoiding a clash of programme.
610. The programme should be so chalked out as to include the maximum number of offices in the same visit. The inspection should be done periodically and systematically. Neither the same office should be inspected too often nor the others completely neglected.
611. All the police officers should be present in ceremonial uniform during the inspection unless otherwise ordered by the inspecting officer.
612. (i) In order to enable the Director General/ADG to gauge the general situation of a district, information should be supplied by the Superintendent of the district in the statements 1 to 20 given in the annexure to this chapter.
(ii) The Director General/ADG may direct the Superintendent to prepare such additional statements as he may require for his inspection.
(iii) Statements 1 to 3, 5 to 7, 11, 13, 14, 15 and 17 to 20 should be available with the Sub-Inspector in respect of his police station and the Circle Inspector in respect of Police Stations in his charge and the Sub-Divisional Police Officer in respect of the police stations in his sub-division.
(iv) The other officers whose units or offices are inspected should keep such information as is necessary and as may be required for purposes of inspection.
(v) During his inspection visit to the headquarters of a district the Director General will inspect the police at a ceremonial parade. The parade should be arranged on a convenient day so that maximum number of officers are available.
(vi) As far as possible, the Superintendent must command the whole of the ceremonial parade. If he is unable to do so, he may depute another suitable officer to command the parade in which case he should receive the reviewing officer as he arrives at the parade ground.
(vii) After the ceremonial parade is over, the officers and men may be tested in such drill, use of arms and training exercises as the inspecting officer decides. For this purpose all accessories used in training and drill should be kept handy for being used.
(viii) During his inspection of DAR he will visit armoury and stores
(ix) The entire fleet of police motor transport in the district should be available for his inspection.
(x) All officers of and above the rank of Sub-Inspectors, including those working in the Railway Police, Wireless, and other police units stationed at the place of inspection and Inspectors and above stationed in other parts of the district should be called to meet the Director General/ADG during his inspection visit to the headquarters of a district.
(xi) Arrangements should be made for the Director General/ADG to meet all MLAs, MLCs and MPs of the district and such officials and non-officials as may desire to interview him.
(xii) During the inspection visits to the headquarters and other places of the district, the Director General will meet as many retired police officers as would like to meet him.
(xiii) Copies of inspection notes of the Director General/ADG will be sent to the Superintendent concerned with copies to the range Inspector General/Deputy Inspector General and police station or office concerned. The Superintendent will ensure compliance of the instructions issued and send a report to the Director General through his range Inspector General/Deputy Inspector General.
INSPECTION BY THE RANGE IGP/DEPUTY INSPECTOR GENERAL
613. (i) The instructions given in sub-orders (i) and (ii) of order 599 in the matter of preparation of statements will also apply to inspections conducted by the Range IGP/Deputy Inspector General.
(ii) Range Inspector General should spend at least one week for the inspection of the District Armed reserve and all branches of the office of the Superintendent, the office of the Sub-Divisional Police Officer, the Circle Police Offices and the Police Stations in the district headquarters. He should, in addition, spend sufficient time for inspection of other police stations in the district.
(iii) The same police stations and circle offices should not be inspected repeatedly year after year but should be taken in rotation.
(iv) The inspection of the Range Inspector General should be thorough and should cover all aspects of police work.
(v) The first item of inspection in a district should be a ceremonial parade. After the ceremonial parade, the parade could be broken up into small units and a particular unit directed to perform a particular drill. He should pay particular attention to the standard maintained regarding P.T., bayonet fighting, assault course, obstacle course, lathi drill, guards and escort duties, mob-control and fitness exercises.
(vi) Superior officers, Police Inspectors and Sub-Inspectors should be tested for their ability to take parade, impart instructions and command the men under them.
(vii) The armoury, stores and motor transport should be inspected in detail.
(viii) The inspection of District Police Office should be a detailed one covering the work of all branches of District Police Office including accounts and establishment.
(ix) While inspecting district special branch DCIB and district crime record bureau, he should review the state of crime, the collection and filing of special branch intelligence.
(x) He should inspect all the personal and confidential files and sheets maintained by the Superintendent including confidential and secret documents.
(xi) The Range Inspector General should pay particular attention to the maintenance of discipline, speedy disposal of departmental proceedings. Award of adequate punishments and prompt rewarding of those who have done good work are some of the points which should be examined thoroughly.
(xii) Police buildings and lines should be inspected with a view to ensuring their proper maintenance.
(xiii) The Range Inspector general should give due attention to the welfare activities organised for the benefit of police officers and their families. Proper and judicious use of the benevolent fund should be ensured.
(xiv) All officers of and above the rank of Sub-Inspectors including those working in the Railway Police, Police Wireless, and other police units stationed at the place of inspection and Inspectors and above, stationed in other parts of the district should be called to meet the Range Inspector General during his inspection visit to the headquarters of the district.
(xv) Arrangements should be made for the Range Inspector General to meet MLAs, MLCs, and MPs residing in the district and such officers and non-officials as may desire to meet him.
(xvi) During the inspection visits to the headquarters and other places of the district, the Range Inspector General will meet as many retired police officers as would like to meet him.
(xvii) It is not necessary for the Superintendent or the Deputy Superintendent to be present during the inspection by the Range Inspector General except at the headquarters of the district or sub-division, as the case may be.
(xviii) After completing the inspection of a district he should write a comprehensive report on the district as a whole and also detailed notes in respect of each of the units including police stations inspected by him. Copies of his inspection notes should be sent to the Director General along with his comprehensive report on the district.
(xix) Copies of inspection notes of police stations and units will be sent to the Superintendent and the office concerned for compliance of instructions issued in the notes within a period of one month.
614. (i) The inspection by the Superintendent should cover all aspects of police work including stores, accounts, accommodation and kit. Inspections should be systematic and as far as possible, be carried out by circles and there should be sufficient interval between the inspection of a circle by the Superintendent and that by the Sub-Divisional Police Officer.
(ii) He should halt at the places of inspection sufficiently long and not less than 3 days in the case of police stations to enable him to get a thorough grasp of local conditions and crime and a full knowledge of the work of his subordinates.
(iii) An outpost should as far as possible to inspected during the inspection of the parent police station.
(iv) The Superintendent should inspect the men on parade and test them in drill.
(v) He should inspect all buildings, residential and non-residential, as well as buildings under construction and sites selected or earmarked for construction of police buildings.
(vi) He should hold kit inspection and condemn such articles of clothing as have become unserviceable.
(vii) He should study the various welfare activities that are carried out at the headquarters and in the police lines and take action to step up the activities.
(viii) He should make a physical check of cash and all the Government properties and the properties seized in cases.
(ix) He should go through all the station records.
(x) The Superintendent should take the opportunity of visiting some of the villages including colonies of Scheduled castes and scheduled tribes, meeting and addressing the local people, acquainting himself with the conditions obtaining in those villages, and devising ways and means of improving the law and order situation in the villages. It is specially important that the approach to the people should always be marked by a polite and helpful attitude. In cases where there are complaints from villagers, particularly in regard to harassment or unnecessary interference by members of the police force, prompt action should be taken to investigate them and punish the miscreant. Beat villages, which are crime centres or where there are factions or criminals, should receive the special attention of the Superintendent.
(xi) the Superintendent must inspect one or two branches of his office every quarter and complete the inspection of the whole office during the year. He must record his reports in the visiting book maintained in his office for the purpose.
(xii) The stores, armoury and motor transport should be inspected in detail once a year.
(xiii) While inspecting the district special branch and district crime record bureau and the DCIB he should examine the state of crime as a whole in the district and the special branch work turned out by the district special branch.
(xiv) He should take with him the personal confidential sheets of head constables and constables during the police station inspection. He should also test each head constable and police constable and write his remarks in their sheets.
(xv) As and when the inspection of a police station or office is completed he should send copies of inspection notes within a week of the inspection to the range IGP/Deputy Inspector General and to the concerned officers for compliance and report within a period of one month.
(xvi) It is not necessary for the Deputy Superintendent or the Circle Inspector to be present during the inspection by the Superintendent except at the headquarters of the sub-division or the circle, as the case may be.
615. (i) He should conduct systematic inspection of all police stations and outposts under him. The Deputy Superintendent stationed in the district headquarters should also inspect the district armed reserve and all branches of the district police office once a year.
(ii) His inspection of police stations and outposts should be a detailed one. He should halt at the police station under inspection at least for three complete days to enable him to get a thorough grasp of local conditions and crime and acquire a full knowledge of his sub-ordinates. If the inspection of a police station is interrupted either due to his being required to visit a scene of heinous crime or other law and order duties he should resume his inspection work and ensure that he spends the required number of days at the place of inspection. The three days halt prescribed is the minimum. It may extend for bigger police stations up to 5 complete days.
(iii) The Sub-Divisional Police Officer should test the men in drill and parade.
(iv) He should make a detailed inspection of police lines and police buildings.
(v) He should hold kit inspection.
(vi) He should see each officer and test him in drill, law, procedure, etc., and make entries in the personal confidential sheet of each head constable and constable.
(vii) He should make a physical check of cash and all government properties and the properties seized in cases.
(viii) He should go through in detail all station records and case diaries maintained in the police station.
(ix) The Sub-Divisional Police Officer should take the opportunity of visiting some of the villages, meeting and addressing the local people, acquainting himself with the conditions obtaining in those villages and devising ways and means of improving the law and order situation. It is specially important that the approach to the people should always be marked by a polite and helpful attitude. In cases where there are complaints from villages particularly in regard to harassment or unnecessary interference by members of the police force, prompt action should be taken to investigate them with a view to securing the confidence of the public. 'A' class villages, which are crime centres or where there are factions or bad characters should receive the special attention of the sub-divisional police officer.
(x) As and when an inspection of a police station, outpost or an office is over, he should send copies of inspection notes within a week of the inspection to the Superintendent and the police station or office concerned for compliance and report within a period of one month. The Superintendent may, if he considers necessary in any case, forward a copy to the range IGP/Deputy Inspector General.
616. Station and circle inspection reports will contain the following information at the beginning:
Inspection by Sri...........................................(Name & Rank)
(i) Name of the station house officer/Inspector.
(ii) Name of district.
(iii) Date of arrival and departure of the inspecting officer.
(iv) Date of last inspection by the inspecting officer.
(v) Date of inspection by other officers (with names and rank subordinate to the inspecting officer)
(vi) Name of station and /or circle.
(vii) Date of taking charge of the station/circle.
(viii) Sanctioned and actual strength of the station.
(ix) Name of the Inspector.
(x) Date of taking charge of the circle.
(xi) Number of times he has inspected/visited the station during the past twelve months with dates.
617. The officers of the equivalent ranks in all other police units will inspect the units coming under their control as per the scale covering all aspects of their work.
618. They should prepare a check list of items to be covered during their inspection.
619. The items of inspections to be conducted by the Circle Inspectors, Sub Divisional Police Officers and Superintendents of Police are listed in Appendix - XXVI.