956. (i) The name of every Police Station should be prominently painted in white on black background in Kannada and English on a board, which should be hung up in front of the entrance of the Police Station. In addition, a board bearing the name on both sides in red on white background, in Kannada and English should be fixed to a post on the road-side in a conspicuous place in front of the Station so that people moving in either direction of the road can see the name of the Police Station. The boards should be kept clean.
ii. Similar boards should be exhibited at the Outposts.
957. The Police Stations and Out Posts should be got well lit so that their location could be easily made out by people moving on the road during nights.
958. Each Police Station should have properly constructed lock-ups; one for female and another for male prisoners. They should have proper ventilation and should be secured by strong locks. Each lock-up should be provided with proper sanitary arrangements. The lock-ups should be kept clean by the use of disinfectants. Electric connections to lock-ups should be avoided.
959. Open yards in front or in the rear of Police Stations and Outposts should be kept clean and tidy. Where possible and facilities exist, small flower beds or other decorative plants should be grown.
960. Every Station and Outpost will be provided with a board, four feet square, to be hung up outside the Station for affixing notices of persons wanted, rewards offered, and the like.
961. Every Police Station should have a black-board on which the allocation of duties of the several officers of the Station should be noted daily in the following form.
. . . . . . . . . . . . . . . POLICE STATION
Area ………………………... Population ………………….
No. of Villages …………….. Date ……………………
Duty Board
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PI SI ASI HC PC Details of PI SI ASI HC PC
Vacancies
Sanction Strength On leave
Actual Strength Sick
Vacancies Suspension
Absentees
Vacancies
Total :
Nature of Duty Staff detailed ………………
Sub-Inspector
……………….. Police Station
Crime Board Date:
|
Class |
Crime |
1995 |
1996 |
1997 |
|
Rep. False/True N.I U.I P.T C. DIS. ACQ. COMP. U.N. TR. A. OFF
|
Rep. False/True N.I U.I P.T C. DIS. ACQ. COMP. U.N. TR. A. OFF |
Rep. False/True N.I U.I P.T C. DIS. ACQ. COMP. U.N. TR. A. OFF |
||
|
1 |
MURDER DACOTIY |
|
|
|
|
II |
H.B. AD THEFTS (DAY) H.B. AD THEFTS (NIGHT) |
|
|
|
|
III |
HOUSE THEFT |
|
|
|
|
IV |
THEFTS (a) Cycle theft (b) Pocket picking (c) Children’s jewels (d) Poisoning (e) Copper Wire (f) Motor Spare Parts (g) Fire Arms (h) Explosives (i) Other thefts |
|
|
|
|
V |
CATTLE THEFTS |
|
|
|
|
VI |
RECEIVING STOLEN PROPERTY |
|
|
|
|
VII |
(a) Cheating (b) Criminal Breach of Trust (c) Kidnapping |
|
|
|
|
VIII |
COUNTERFEIT COINS (a) I.D. (b) Smuggling (c) Possession (d) Drunkeness
Miscellaneous IPC cases Security cases 107 Cr.P.C 109 Cr.P.C 110 Cr.P.C
KP Act (Security Sec.) Special and Local Laws S.I.T. Act Cow Slaughter Act Other Acts U.D. cases Petty Cases a) M.P. Act b) Gambling c) Other Acts |
|
|
|
|
TOTAL |
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Sub-Inspector
963. A Black-board showing the date of the last visit of the Deputy Inspector-General, Superintendent, Sub-Divisional Police Officer and the Circle Inspector will be kept in each Police Station and Outpost.
964. Following maps will be kept in each Police Station and Outpost.
(i) A Map of the area of the Station or Outposts as the case may be, with a list of all villages included in the Station or Outposts and border villages within 10 miles of the Station or Outpost.
(ii) A beat map of the Station or Outposts showing the different beat areas.
(iii) Crime Chart in Police Stations only.
965. The following lists (mounted on a board) should be hung up in every Police Station:-
1. Statistical abstract of the Station (Form No. 64).
2. List of Police Officers (Form No. 65).
3. List of absconding warrantees (Form No. 120).
4. List of persons ordered to notify residence under Section 356 Cr. P.C. (Form No.118).
5. List of prisoners conditionally released under Section 332 Cr. P.C. (Form No. 118).
6. Manuscript extract of ‘A’ Lists (Form No. 120).
(a) A list records and registers to be maintained should be pasted to a board and hung up in every Police Station and out-post.
(b) The mission statement (Appendix XXVI) which speaks of the objectives and goals of the police, should also be hung up in the police station or out post at a prominent place.
967. Where there is a telephone in a Police Station or Outpost, it should be kept at an easily accessible place. In addition to the telephone directory supplied by the P and T Department, a list of important telephone numbers should be kept. Members of the public may be permitted to use the telephone for local calls in case of emergency. Telephone message registers should be maintained in each Police Station or Outpost where telephones are provided.
FURNITURE
968. Each Police Station and Outpost should be provided with furniture at the following minimum scale.
(a) POLICE STATION
I. One table and one chair to the P.I. whenever the P.I. is the SHO.
II. One table and one chair to each Sub-Inspector.
III. One table and one chair to each Station Writer.
IV. One table and one chair for use of Head Constable; where the strength of Head Constables is more than 2, an additional chair.
V. Six chairs and 2 benches for the use of visitors.
VI. One steel almirah for keeping confidential records, revolver and cash.
VII. Two lanterns/gaslights/six torches
VIII. One looking glass of size 36” x 18”.
IX. One arms rack with chain and lock.
(b) OUTPOST
I. One Table.
II. One Chair.
III. Two chairs for the use of visitors.
IV. One bench.
V. One record box.
VI. One record rack.
VII. One lantern/gaslight/2 torches.
HAND-CUFFS AND LEADING CHAIN
969. Each Police Station and Outpost should be provided with hand-cuffs and chains according to the scale laid down in Order 786. They should be kept in good condition and hung on boards. They should be kept unlocked as the springs become weak otherwise.
STATION HOUSE DIARY – CONTENTS
970. (i) In the Station House Diary (Form No.66), should be entered in regular sequence in point of time, the work done at the Station and the information received. Details of cognizable complaints or investigations already given in the First Information Book and the case diary need not be reported in the Station House Diary, but a gist of the information and a record of occurrences in the Station in connection with those cases, such as the receipt of information, the arrest of persons, the production of prisoner, the effecting of searches, seizures or the departure for or return from, enquiry of investigating officers, particulars such as parades and inspections held or attended, attendance at courts including submission of reports and charge sheets in the court, town patrols, assistance to officers of other Police Stations, etc., should be entered. Information received and action taken in non-cognizable cases as well as information received regarding accidents, accidental strikes, deaths, processions, disappearance of persons and fires (where there is no reason to suspect the commission of a cognizable offence), the dispatch and return of Constables on beat duty with a note of the checking of their beat and note books, (a record being made of any information obtained by them), the time of arrival and departure at the Station of Head Constables and Station Writers, should be entered in the Station House Diary.
(ii) The Station House Diary, is, in fact, a diary of daily events which should be entered as they occur and so provide an account of the work done in the Station. When the Station House Officer leaves the Station for whatever purpose, he should make a note of the fact and state on what duty, if any, he is proceeding and who has been placed in charge of the Station during his absence. He must also clearly note to which place he has left, so that it should be possible to locate him without any difficulty. In the absence of the Station House Officer, the senior officer present shall be placed in charge, under Section 2 (o) of the Cr.P.C. The latter should enter in the Station House Diary the work done by him at the Station in the absence of the Police Inspector/Police Sub-Inspector SHO.
COPY TO BE FORWARDED
(iii) The Station House Diary of a day should cover 24 hours from mid-night to midnight and a copy of it should be despatched daily at the earliest after being closed, to the Sub-Divisional Police Officer, through the Circle Inspector with an abstract of duty done by the Station Staff (Form No. 26). It should be duplicated by carbon process. The abstract of duty form for use in the Railway Police is Form No. 67.
(iv) “The presence of any outsider in a Rural Police Station between dusk and dawn and in an Urban Police Station between 10 p.m. and dawn should be accounted for in the Station House Diary with reasons for his presence. Supervisory Officers who visit Police Stations by surprise should ensure on the correctness of the entries and record their remarks, if any, for suitable action”.
DUTY OF SUB-DIVISIONAL POLICE OFFICER AND CIRCLE INSPECTOR
971. The Circle Inspector is chiefly responsible for checking Station House Diaries. If he has any remarks to make on a diary it should be returned in original to the Station House Officer for his reply. The Station House Officer will copy the remarks of the Inspector together with his reply there to on the copy of the Station House Diary in the Station and return the original received from the Circle Inspector with his reply. The Circle Inspector should make an extract of any facts of importance reported in the Station House Diary, in his own daily diary. After check by the Circle Inspector, the Station House Diary should be submitted to the Sub-Divisional Police Officer, who will scrutinise it daily and send them to the District Police Office on the 20th of every month for record. Where there is no Sub-Divisional Officer, the Superintendent will check these diaries. Superior officers should at their inspections or periodically, call for and peruse the Station House Diary and satisfy themselves whether the check exercised has been adequate. Whenever the Police Inspector is the Station House Officer, the Sub-Divisional Police Officer will scrutinise the diary.
CRIME ABSTRACT
972. An abstract of crime should be made out quarterly in each Station in Form No.68 and a copy forwarded to the District Police Office through the Sub-Divisional Officer for comparison with the ledger. Circle Inspectors should check and countersign the abstracts.
ARREST REPORT AND BAIL BOND
973. An arrest report in Form No. 69 and Bail Bond in Form Nos. 70 and 89 should be maintained in the Station for use with reference to the persons arrested and bailed out.
SEARCH REGISTER – ENTRY OF DESCRIPTION OF PRISONER
974. The description of a prisoner should be carefully and fully recorded in column 5 of the Prisoner’s Search Register on his being brought to the Station. It should be sufficiently complete to fulfil all the requirements of a description for publication in the event of the man’s absconding. Instructions for recording descriptions are given below.
(a) In order to give a description of any person sufficient to distinguish him and make it evident to any other person that he is the individual described, it is usually necessary to note several points. The more uncommon any peculiarity is to mankind in general, the more characteristic it becomes of the individual and therefore, the more valuable as a means of identification. If a man, for instance, is said to have his face pitted with smallpox marks, it is clear that he must be one of a limited number of people, as the majority are not so marked, but this is not enough to identify him. So long as many persons disfigured by smallpox are to be seen. If it is added that he is blind in one eye, the number of people, who combine the two peculiarities, would be small and, if it were said that he was blind in the left eye, it would be rendered still smaller; while, if he was further described as having a scar of the size of a rupee, on the back of his right hand, or had lost the last joint of his left thumb and was 176 cms of height, it is clear that the individual would be so well defined that any person found to combine all these peculiarities would, without much doubt, be the individual described. Therefore, the larger the number of peculiarities noted, the more accurate the description, and the more uncommon they are to men in general, the smaller the chance of making mistakes in identification.
(b) The cut, shape or material of clothing, the colour of the hair or skin and similar attributes, though helpful in certain cases, are ordinarily not of much value, as they are too general and can be simulated, and it is better to depend on attributes that are less common and cannot be copied.
(c) It is not necessary to measure every mark and scar on the person. It will suffice if three or more of the most prominent and permanent are recorded, provided that their positions are accurately given. Care must be taken that the marks selected are permanent, at least so far as it is possible to judge.
(d) The following brief instructions as to the manner of recording marks of identification are laid down for general guidance.
i) Marks and Scars :- These, to be of value, must be permanent. Their size, shape, location and probable cause if known, should be stated, together with their direction and distance in centimeters from a fixed point.
ii) The fixed points usually taken are :-
a. For the head and face :- The corners of the eyes or mouth, the ears or nostrils, whichever may be the most convenient for purposes of measurement;
b. For the neck :- The seventh or prominent vertebra at the back or Adam’s apple at the front;
c. For the arms :- The point of the elbow;
d. For the hands :- The tip of the middle finger;
e. For the front of the body :- The navel and middle line;
f. For the back :- The seventh vertebra and middle line; and
g. For the legs :- The middle of the bend of the knee.
iii) In measuring marks on the front, as well as on the back, of the body an imaginary line is drawn down the centre of the body. Scars will be denoted as being either to the right or left of this line, above or below the navel (and below the seventh vertebra on the back).
iv) To measure the distance of a scar on the trunk of the body from the given point, it will first be necessary to ascertain its distance from a horizontal direction to the right or left of the imaginary line. The next step will be to measure the distance from the point, where these imaginary vertical and horizontal lines intersect, to the navel. If the scar is anywhere on the imaginary line it will only be necessary to give the distance above or below the navel to localise it.
v) It should invariably be stated whether the mark is on the right or left limb and, if so, whether it is on its interior, exterior, anterior or posterior surface.
Examples :
a. Burn, circular in shape, 1 ¼ centimeters in diameter, 5 centimeters from navel and 3 centimeters to left of median line.
b. Longitudinal scar on back, 3 centimeters long, ½ a centimeter broad in the middle, pointed at both ends, direction up and out. Seven centimeters from seventh vertebra and 2 ½ centimeters to right of median line.
vi) During examination, the person should be made to stand upright, with hands down and palms turned forwards. The entries about the marks can be considerably abbreviated without becoming unintelligible and should not be unnecessarily lengthy.
vii) Deformities of any kind should always be recorded. The following are the principal deformities to be recorded.
a. Head :- Hare-lip; loss of, or injury to, an eye; squint; misshapen ears, nose or skull; loss of teeth.
b. Body :- Loss of or supernumerary fingers or toes; webbed fingers; loss of a limb or part of a limb immovable joints, wasted muscles.
viii) In addition to marks, scars and deformities, any peculiarity which may
specially distinguish the individual under examination, may prove useful,
such as unusual height, stammering, peculiar gait or attitude, and the like.
ix) To give a complete list of all the points that may possibly be of value as means of identification would be impracticable. The examiner must use his commonsense and note such points as are likely to be most useful.
The Prisoner’s relatives should be entered underneath the description.
In this context NCRB Code Book page no 148 may be referred for further details.
PROCESS REGISTER
975. (i) A register of processes in Form No. 71 should be maintained in each Police station, in which be entered all processes received from courts for service or execution, as the case may be, and the disposal of such processes.
(ii) Every Inspector in charge of a circle/Police Station should, as often as possible and at least once in two months, take the process registers of the Police Stations under him to the concerned Magistrate’s Court, check up the entries with the corresponding registers and, if necessary, with other records maintained by the court and report to the Superintendent cases involving serious delays or omissions.
(iii) Unexecuted processes should be brought forward in the register at the beginning of the month.
(iv) All non-bailable warrants issued at the instance of the other departments should be executed by the police with the assistance of departmental officials concerned to identify the accused.
MONTHLY ABSTRACT
976. At the end of the month, an abstract in Form No. 72 shall be entered in the Process Register.
QUARTERLY LIST OF UNEXECUTED WARRANTS
977. At the close of each quarter, the Station House Officer should send through the Circle Inspector/Sub Divisional Police Officer to the Superintendent a list of unexecuted warrants in Form No. 73.
RETURN OF ARREST WARRANTS
978. Warrants of arrest should be entered in the register of the station in which they are first received and should not be transferred without the order of a superior officer.
979. Non bailable warrants of arrest should only be returned through or under orders of a superior officer. It is not necessary to return the warrants when applying for proclamation orders under Section 82 of the Cr. P.C.
980. All processes issued by the High Court or Court of Sessions in such matters as appeals and revision of cases for service through Magistrates Courts should also be entered in this register.
PETTY CASES REGISTER
981. In the Petty Case Register (Form No. 74) should be registered all cases dealt with by the Police on their own or otherwise, in which F.I.R.s are not sent. The foil will serve as a charge sheet or complaint for presentation to the court and the counterfoil will be for the station record.
SENTRY RELIEF BOOK
982. The Sentry Relief Book (Form No. 45) in a Police Station where there is no standing guard should be entered with reference to the constables deputed on station watch. When a prisoner is confined in the lock-up, a regular guard should be posted and the necessary entries made in the Sentry Relief Book.
STRAY CATTLE REGISTER
983. Village Officers and private persons should be encouraged to inform the Police of all losses of cattle under whatever circumstances they may occur. The information will be entered in the Stray Cattle Register in Form No. 75.
VILLAGE ROSTER
984. Instructions regarding the Village Roster are contained in Order 1080.
SUPERIOR OFFICERS’ VISITING BOOK
985. The Superior Officers’ Visiting Book (Form No. 77) is kept in all Police Stations and Outposts for the remarks of the Superior Police Officers.
986. (1) In rural stations, the Duty Roster (Form No. 106) should be filled up as soon as the staff are detailed for duty which will ordinarily be at 5 p.m. in the evening for the coming period of 24 hours. In town stations, Form No.109 will be used and the duty of men not working with a relief should be entered at 5 p.m. and of reliefs as they go on duty.
(2) Men should start on all duties from the station itself and not from their houses. Similarly, they must on return from duty, report at the station before going home.
(3) Miscellaneous duties should be shown separately each under a separate heading. This would enable the Inspector and Superior Police Officers to check up more thoroughly whether the station staff has been properly utilised.
(4) Superintendents and Sub-Divisional Officers should see both at their inspection and at their visits to Police Stations that the Duty Roster is properly maintained.
ROLL CALL
987. Every evening at 5 p.m. duties for the next 24 hours will be detailed. A roll call will, therefore, be held at 5 p.m. every day which will be attended by all men who are not out on duty. Men who are out on duty will ascertain their duties for the next 24 hours on their return to the station. This order will apply to men of both the town and rural stations.
DRILL AND INSPECTION
988. The following is the routine for drill and instructional classes in all Police Stations to be held from 6-30 A.M. to 7-30 A.M.
Monday and Tuesday . . Catechism and local information
Wednesday and Friday . . Drill
Thursday . . Cleaning of arms
Saturday . . Fatigue duty
989. If one of the days assigned for drill happens to be a holiday, drill may be held on the next working day in addition to the programme of work for that day. Every member of the subordinate rank should attend at least one parade in a month.
990. In towns, all the staff of the station except those who are having 24 hours off as per Order 995 or were on night patrol duty the previous night, should be required to attend drill and general instruction from 6-30 A.M. to 7-30 A.M. every Wednesday and Friday. On other days, the section and standby detachment men, who were on duty from 1-00 P.M. to 9-00 P.M. the previous day need alone attend at 6-30 A.M. for arms cleaning and instructions.
INSTRUCTION IN DRILL
991. Instruction in drill will be given by the Station House Officer or in his absence, by the Sub Inspector of Police/Assistant Sub Inspector of Police/Head Constable. In Stations where men are backward in drill, a Drill Instructor Head Constable of the Armed Reserve should be deputed to give instructions till the required standard is reached.
992. Company drill need not be practiced by the staff of town Stations.
INSTRUCTION IN MANUAL, ETC.
993. Besides seeing that men are proficient in their knowledge of the Constable’s Guide, the Station House Officer should catechise them in local knowledge regarding villages, village officers and criminals as well as pending cases and absconding offenders; he will also instruct them regarding the action to be taken under the special laws, about giving evidence in courts, serving of processes, watching of criminals, drawing up of mahazars, escort duty, information from Crime and Occurrence Sheets, etc
FATIGUE DUTY
994. Fatigue duty consists of cleaning and keeping in order the grounds round the station and lines, maintaining garden in the premises of the Police Station and Police Lines, and generally maintaining the orderliness of the premises and the firing range.
OFF DUTY
995. Staff should have a clear day off once a week except in emergencies. The Station House Officer will announce every evening, when duties for the next day are detailed, who will be off duty the next day. The day off need not necessarily be a calendar day. It is enough if each man is allowed a clear and continuous 24 hours off. In town stations, men of section and standby detachment duties need not be allowed 24 hours off in addition to ‘off duty’ for 32 hours which they get once in four days by rotation.
996. No one, who is off duty, should leave his headquarters without permission.
LEAVE REPORT
997. Whenever a Constable, Head Constable or Sub-Inspector proceeds on leave other than the casual leave, the Station House Officer should send to the District Police Office a report in Form No.78.
KIT INSPECTION
998. (i) Kit inspection should be held by the Station House Officer. The Station House Officer should inspect the kit of all Constables and Head Constables once a quarter in
the first week of the first month of the quarter. Any person not present on the day fixed should produce his kit in a subsequent day.
(ii) Inspectors and Superior Officers should verify during their visit to Police Stations whether the kit inspection has been held properly.
(iii) A diagram showing the articles to be produced is given in the Police Constable’s Guide. Clothing must be of the latest issues.
KIT LIST
999. Kit list in Form No.288 will be maintained for every Head Constable and Police Constable of the Station by the Police Inspector/Sub Inspector. Every article of clothing and equipment issued to the individual concerned obtained in token of receipt.
1000. In addition to making a record of investigation, the note books of Police Officers, from Inspector downwards, should contain an account of the duty done and the place visited daily. The notebooks should be written daily after each item of work is performed, noting the hour of making the entry. Information picked up concerning crime and bad characters and other matters of importance to a Police Officer should be entered. Head Constables and Constables are required to enter a full account of their doings on beat or any special duty. Inspectors and Sub Inspectors should check and scrutinise the note books of their subordinates (Form No.80) and initial them with dates. The note book of Inspectors and Sub Inspectors will be in Form No.79.
CUSTODY OF NOTE BOOKS
1001. The note books of Head Constables and Constables should be kept in the Station, in-charge of Station Writer, being handed to them when they go out on duty and received back on their return. Note books of the station staff when completely written up or no longer of use, should be kept in the station under the personal charge of the Station House Officer for a calendar year and then destroyed. Police Inspectors and Sub-Inspectors, when transferred should leave their current note books behind.
INFORMATION NOTE BOOK
1002. In addition to the note book, every Police Officer of the Station should maintain a book called ‘ Information Note Book’. In it the following information relating to the Station or other Stations, where necessary, should be noted for ready reference.
(1) List of KDs and suspects.
(2) Descriptive list of persons wanted in Crime.
(3) List of OVs.
(4) Descriptive list of stolen property.
(5) Names of receivers
(6) List of Rowdies and communal goondas
(7) Other matters of interest peculiar to the Station
1003. (i) Head Constables and Constables leaving the station on duty or leave or attending hospital for treatment must invariably take passports in Form No.81 except in the case of men who attend as out patients while continuing to do duty.
(ii) All subordinate police officers proceeding on special duty outside the State should be furnished with a passport in Form No.82 signed by the Superintendent, or, if the circumstances do not allow of delay, by the deputing officer on behalf of the Superintendent, who will be informed of the issue, provided that where reciprocity exists between the Superintendents on either side of the State border, no such issue need be made.
(iii) If a Head Constable or Constable, while on duty, leave or casual leave outside his station limits, falls sick, he should report at the nearest Police Station, surrender his current passport and take a fresh passport to the hospital, if it is not possible for him to return to his own Station and obtain a passport. On his discharge from the hospital, he should report back either to his own station or to the station which issued him the passport and surrender the passport to the Station House Officer, who will then forward it in the latter case to the Officer-in-charge of the station to which the man is attached and issue another passport to him to enable him to avail himself of the leave recommended by the Medical Officer. If the Head Constable or Constable wants to readmit himself in the hospital on the expiry of the leave previously recommended by the Medical Officer, he should again report to the nearest Police Station and obtain another passport.
(iv) A Station House Officer issuing a passport to a Head Constable or Constable of another station should intimate the fact to the Officer in-charge of the station to which the man belongs.
(v) It must be made clear to every member of the constabulary that every absence of his from the station whether on duty or leave or due to illness should be covered by a passport.
(vi) In-patients in hospital should not leave the hospital without the permission of the Medical Officer. A Constable or Head Constable absenting himself from hospital is liable to punishment as for absence without leave.
RESPONSIBILITY OF SENTRY
1004. (i) The Station Sentry will be responsible for all the property in the station and the relieving sentry should invariably see that it is correct.
(ii) A list of the Government property in Form No.83 should be hung up in the station. Any other articles temporarily deposited should be entered in the Sentry Book.
(iii) The list should be checked by the Circle Inspector with his register of Government property and with the property actually in the station, at his half-yearly inspection of the station. Where the PI himself is the SHO he will periodically check the register for its correctness.
(iv) When there is an amount of Rs.5000 and over, at night in the cash chest of any Police Station in which the cash chest is embedded in the floor or wall, a guard consisting of three men should be mounted so that one sentry is always on the alert during the night. Similarly when there is an amount of Rs.2000 and over at night in the cash chest of any Police Station in which the cash chest is not embedded in the floor or wall, a guard consisting of three men should be mounted. The cash chest should be sealed and handed over to the guard in the prescribed manner.
WORK-SHEETS FOR HEAD CONSTABLES AND POLICE CONSTABLES
1005. (1) A work sheet in Form No.87 will be kept in each Police Station for each Head Constable and Police Constable. In the case of purely Town or City Police Station, the Form in respect of Head Constable will, however, be in Form No.88. It is a continuous record of work done by each Head Constable or Police Constable and is intended to watch the work and progress of each Head Constable and Police Constable.
(2) A separate sheet will be opened for each calendar year.
(3) They will be in loose sheets and bound together in a loose leaf binder so that additional sheets may be added when necessary. The binding edges of the pages and of the binder shall be punched with two eyelet holes and a tape used for securing all the sheets in the Binder.
(4) They should be given a serial number corresponding to the metal number of the Head Constable and Constable.
(5) They should be in the personal custody of the Station House Officer and written up by him every month after perusing the Note Books of the Head Constables and Constables.
(6) During the periodical inspection of Police Stations, the Superintendent, the Sub-Divisional Police Officer and the Circle Inspector, as the case may be, will make his own remarks in the sheet.
(7) As and when a Head Constable or a Police Constable is transferred, the concerned sheet or sheets should be transferred through the Circle Inspector / Sub-Divisional Police Officer.
(8) On the promotion of an officer to the rank of Assistant Sub-Inspector or Sub-Inspector, the work sheet will be filed in Personal Confidential File of the officer concerned.
(9) The sheets of Head Constables and Police Constables who have retired or are dismissed or dead will be kept for a period of 3 years of retirement, dismissal or death as the case may be and thereafter destroyed.
(10) All correspondence on transfer and maintenance of work sheets should be treated as confidential.
CASH CHESTS OF OTHER DEPARTMENTS
1006. (1) The Cash Chests of Post Offices may be permitted to be embedded or deposited in Police Stations. The Superintendent will examine each case and give permission either to embed the cash chest or to deposit in the Police Stations by taking into consideration the strength of the Police Station and the suitability of the building in which the Police station is located.
(2) The Police are responsible only for the locked and sealed condition of the cash chests and for seeing that the locks are not tampered with and the cash chests are not taken away by any person.
(3) The deposit and removal of each box from the Police Station should always be entered in the Sentry Relief Book.
(4) Any extra expenditure that this arrangement may result in, will be borne by the Postal department.
(5) The cash chests of Post Offices may also be embedded in a prominent place in the Treasury Guard Room which adjoins the strong room in the Treasury at the Taluk Headquarter Town without any inconvenience being thereby caused to the Treasury officials by taking prior permission of the Deputy Commissioner and the Superintendent. Access to the Guard Room will be given to the officials of the Postal Department so as to enable them to open the chests whenever necessary.
(6) The cash chests of other departments of Government may also be temporarily kept in the Police Station with the permission of the Superintendent provided the cash chest is securely sealed and an official of that department is detailed to assist in guarding the cash chest.
TAPPAL BOOK
1007. The Tappal Book (Form No.84) should contain the account of postage stamps including those expended on telegrams.
CARE AND CUSTODY OF ARMS AND AMMUNITION IN STATIONS
1008. (1) The arms in the Police Station will be kept secure in an arms rack by means of a chain fastened with a lock, and be in the charge of the Sub-Inspector or other officer in-charge of the station in his absence. The ammunition will always be kept in a locked box. The station writer when present in the station or, in his absence, the guard officer will, when taking charge of the keys, check the arms and ammunition and satisfy himself, as to their correctness. An entry to this effect will be made in the Station House Diary both by the Officer handing over the keys and by the one receiving them. The Officer in-charge of the station for the time being will also check the arms and ammunition whenever he takes charge of the Station House Diary and satisfy himself that they are correct.
(2) A small note-book should be maintained in the Police Station noting therein the number and name of the Constable or Head Constable to whom each weapon is successively issued and obtaining his signature against the entry.
MUSKETRY
1009. (1) Every Head Constable and Constable is allowed 50 rounds of ball ammunition per year for practice. The firing will take place half-yearly as detailed in the Drill Manual. The PI/Sub-Inspector of the Police Station should also fire a course of musketry similar to that fired by the staff of his Station. The ammunition kept apart for the reserve pool may be used for giving additional practice to weak shots and for giving intensive practice to the personnel participating in shooting competitions.
(2) The details of target practices to be held in stations are given in the Drill Manual.
(3) The Inspector should have the custody of practice ammunition and hold musketry practice during his inspection of stations in the first half-year. He should keep a Target Practice Register in Form No.85. At Out-Stations if any men are absent for this practice, the Inspector will complete their practice at his subsequent monthly meeting/visit. In exceptional circumstances, he may leave the ammunition required for the practices of such men with the Sub-Inspector, so that the latter may complete the practices and forward the scores to the Inspector for entry in the register maintained by him.
(4) The ammunition fired during the practice sessions should be simultaneously got replaced with fresh rounds from the district stores.
(5) Ammunition Account Register in Form No.86 showing the receipts and issues should be maintained.
1010. .303 rifles are being issued to the Police Stations and while issuing a ratio of 3 weapons for 2 personnels to be maintained.
REVOLVER PRACTICE
1011. Every Inspector, Sub-Inspector, Assistant Sub-Inspector and Gunman should fire a course of Revolver shooting every half-year as detailed in the Drill Manual. The ammunition kept apart for the reserve pool should be used for giving additional practice to the weak shots and for giving intensive practice to officers taking part in shooting competitions.
1012. More and more personnel including Constables and Head Constables should be trained to handle revolver/Pistol so that these weapons can be issued to Assistant Sub-Inspectors/Head Constables/Police Constables on specific duties. A small weapon like revolver/Pistol results in better operational effectiveness of the individual carrying the weapon and his maneuverability would be better. Men are to be trained in this too as they will be useful for the VIP Security duties in view of threats from terrorists and other types of militants. The men would be more useful in close quarter maneuvers.
GOOD SHOOTING BADGE
1013. Badges for good shooting will be awarded to the men as follows on the completion of the second half-yearly shooting during December :-
(1) Silver badges to men who score 70 or more points out of 100 and silk badges to those who score 60-69 points. A gold badge will be given to the person obtaining the highest aggregate of marks provided the marks do not fall below the minimum required for a silver badge.
(2) A badge should be worn for a year after it is awarded and should be withdrawn if in the following year, the man’s score does not entitle him to continue to wear the badge.
(3) Money prizes of the following value may be awarded to the best shots in the circle.
Gold badge .. Rs. 100
Silver badge .. Rs. 50, Rs. 30 and Rs. 20 respectively for the first three.
SHOOTING RANGE
1014. Where shooting ranges do not exist, firing practice will be held using any rock or hill as a butt.
LATHI
1015. Staff who turn out for dealing with crowds, bundobust duty, patrols (when arms are not taken), beats in disturbed areas and on any occasion upon which a lathi is required for self-defence should always be armed with lathis.
FIRE FIGHTING EQUIPMENT
1016. In Police Stations where hand fire extinguishers or fire fighting equipment are provided, the Police should be instructed in their use. The extinguishers should be got inspected by the fire force staff periodically and kept in effective working condition.
NECESSITY FOR PROMPT DISSEMINATION OF INFORMATION
1017. The prompt dissemination and interchange of general information concerning crime and criminals form part of the most important duties of the Police and must receive the close attention of officers of every rank.
STATION HOUSE OFFICERS PROMPTLY TO CIRCULATE NOTICES OF PROPERTY STOLEN
1018. Station House Officers will be responsible for the prompt circulation to stations, where they are likely to be useful, of lists of property lost and description of absconding offenders. It is most important that the Railway Police should be given the earliest intimation to be on the look-out for absconding offenders or the perpetrators of any particular crime.
REPORT OF PROBABLE PRESENCE OF HABITUAL CRIMINALS
1019. (1) In every case of crime against property, a Crime Report in Form No. 173 will be sent by the Station House Officer to the District Crime Record Bureau. Copies of such reports should also be sent to the Circle Inspector, the Sub-Divisional Police Officer and to the surrounding Police stations of his district as also to the bordering stations of adjoining districts and Railways Police Stations. If the offenders are from outside, prompt information should also be sent by wireless if the Police wireless is available or by wire to the neighbouring Police Stations. If the offenders are from outside, prompt information should also be sent by wireless if the Police wireless is available or by wire to the neighbouring Police Stations and Railway Police Stations. Station House Officers who receive the information, whether by crime report, by wireless or by wire, will immediately institute the necessary inquiries indicated and with the least delay report the result by wireless, or wire or memorandum to the station from which the information was received. These replies will be filed with case diaries of the case.
(2) Crime reports or wireless messages or telegrams received in a station from other stations will be retained for 2 years.
(3) A register of crime reports received in Form No.189 will be maintained in each station, to show the action taken on Crime Reports received in it.
POLICE SHEETS NOTICES-PUBLICATION IN THE ‘CRIMINAL INTELLIGENCE GAZETTE’
1020. Full use should be made of weekly Crime and Occurrence Sheets for circulating notices of property stolen and persons to be arrested or out-of view. Known depredators, who are out-of view, will be published in them. As these sheets are circulated among neighbouring districts, lists of stolen property and descriptive rolls of persons to be arrested should be sent for publication in the Criminal Intelligence Gazette when wide publicity is necessary.
NOTICES WHEN TO BE SENT TO OTHER DISTRICTS
1021. Where it is considered necessary the publication of the Weekly Crime and Occurrence Sheets or Criminal Intelligence Gazette, is likely to be delayed, the particulars should be promptly circulated in the district and sent to other districts, as the case may be. The number of copies of such notices likely to be required in another district should be duplicated and forwarded there.
NOTICES OF MISSING OF INDIVIDUALS
1022. Notices of the disappearance of individuals should only be published when the circumstances of the disappearance give rise to suspicion of foul-play.
COMMUNICATION OF INTELLIGENCE TO AREAS BEYOND THE STATE
1023. It should be clearly understood that the instructions contained in Orders 1017-1022 are not limited to areas within the State. It is the duty of the Station House Officer to communicate to surrounding areas beyond the borders of the State, as promptly and as completely as to surrounding areas within the State, information regarding all classes of crime against property suspected to be the work of habitual criminals who might conceivably have come from or proceeded to areas beyond the station limits, and information regarding the movements and activities of any such criminals. He must also act as promptly on receipt of information received from areas beyond the borders of the State as he does on receipt of information from within the State. As criminals are prone to take advantage of State borders for the purposes of committing crime, prompt and effective interchange of intelligence is necessary to overcome the difficulties involved in controlling crime and criminals in such border areas.
DETECTIVE DUTY
1024. Head Constables and Constables may be employed on detective duty in searching for information, following up some special clues, tracing individuals whose whereabouts are not known, and watching suspected persons.
DEFINITE INSTRUCTIONS TO BE GIVEN
1025. Definite instructions should always be given to the men deputed on detective duty. These instructions should be entered on their passports to the extent considered desirable. In every case, the Head Constable or Police Constable should be given written instructions on his passport as to the date on which he will report back at his station. The absence of the Head Constable or Police Constable from the station should not exceed seven days at a time unless the Sub-Divisional Police Officer or the Superintendent orders otherwise.
1026. Men on detective duty should keep themselves in frequent touch with their superior officers, either personally or through special reports, which should be sent at least once in every three days. The fact of their having visited the station must be noted in the Station House Diary of the station they visit.
1027. The substance of special reports should be embodied in the case diary and the reports should be attached to the copy of the case diary which goes to the Circle Inspector/Sub-Divisional Police officer.
1028. Men of the District or Railway Police deputed to look out for bad characters at large and busy railway stations may, at the discretion of their Superintendents, be allowed to wear mufti.
1029. Each Circle, other than purely town circles, will have a circle detective party formed in accordance with the instructions given below and utilised in the manner indicated below :
i) Each Inspector should, from amongst the members of his station staff, nominate two Head Constables and eight Constables who bear good character, possess a special aptitude for crime work and preferably have good experience and knowledge of the area of the circle. Not more than two men should be entered in a separate list maintained for the purpose and should be approved by the Sub-Divisional Officer and the Superintendent, who should keep copies of it. The list should be revised frequently and any one found to be incompetent, slack or of doubtful character should be immediately replaced.
ii) The men in the list should be called in when wanted for a particular investigation. The number to be summoned will depend on the nature of the case, but not more than one Head Constable and four Constables should be drafted for any particular crime or outbreak of crimes. If there are two important cases or two unconnected outbreaks simultaneously in a circle, a party could be formed to investigate each of them, and it is to provide for this contingency that two Head Constables and eight Police Constables are nominated in each circle. When the particular work for which a party is called in is over, the men should be returned to their home stations for ordinary duty. Ordinarily, a party should not be put on special duty in a case for more than a fortnight and on no account should the period exceed a month. The same set of men should not be called in again and again.
iii) .In Order to ensure the successful working of the parties, it is necessary that Inspectors and Superior Police Officers should exercise close supervision over them. Their movements and activities should be well controlled and any tendency to make unnecessarily rapid marches or halts of long duration should be sternly curbed. Ordinarily, the party should halt at or near the village of occurrence and a journey should be undertaken only with the Inspector’s prior approval. If it becomes necessary at any time for a member of the party to go out suddenly to a distant place in pursuit of a clue or a suspected person, the Head Constable in charge of the party should obtain the Inspector’s approval as soon as possible after the journey is performed.
iii) Each Inspector should, in his monthly crime review, furnish information about the cases entrusted to the circle detective party, the names and numbers of the men forming each party, the station from which they were drawn and the period during which they were employed. The Superintendent should, while perusing the crime reviews of Inspectors, see whether all important undetected cases have been entrusted to circle detective parties and check any tendency on the part of Inspectors to call in the same set of men again and again for investigation or to keep them unnecessarily long at Circle Headquarters or on the same case. They should make sure that circle detective parties are not called in to investigate trivial cases of purely local character, which call for no prolonged or sustained investigation.
(v) Where the Police Inspectors are the Station House Officers, the concerned Sub Divisional Police Officer will organise this crime detection party.