Chapter 50

POLICE WIRELESS

OBJECT

1933.    In Order to facilitate quick communication between various Police Officers of the State and also of other States through the Inter-State Police network, in the interest of the maintenance of Law and Order and the prevention and detection of crime and criminals, a system of communication known as the Police wireless, exists in the Karnataka State with headquarters at Bangalore. It can also be used by other government departments for passing on messages or  information relating to Law and Order and prevention and detection of crime and criminals.

           In times of emergency, when normal facilities of communication, such as post, telegraph or telephone fail, due to interruption like strike, storms, sabotage, etc., the police wireless can be used for sending messages.

CONTROL

1934.   The Police Wireless functions as a part of the Karnataka State Police Force. It is under the administrative control of the Additional Director General of Police, Tetlecommunication Transport and  Modernisation . who is assisted by a Deputy Inspector General and/or Superintendent of Police, Wireless.

ORGANISATIONAL SET UP

1935    The State is divided into 3 zones with Zonal headquarters at Belgaum, Mysore and Bangalore, each comprising of certain districts as detailed below:

NAME OF                 ZONAL                               NAME OF THE DISTRICTS

NORTH ZONE        BELGAUM                    BELGAUM,BIJAPUR,BAGALKOT,

                                                                         DHARWAD,GADAG,HAVERI, HUBLI

                                                                         DHARWAD COMMISSIONERATE

                                                                        GULBARGA,BIDAR,RAICHUR,KOPPAL

SOUTH ZONE         MYSORE                     MYSORE  CITY, MANDYA,CHAMARAJ

                                                                        NAGAR,MADIKERI, HASSAN,CHICK-

                                                                       MAGALUR,MANGALORE, KARWAR,

                                                                       MYSORE DIST. UDUPI.

CENTRAL ZONE     BANGALORE           BANGALORE DISTRICT,TUMKUR,

                                                                       KOLAR,KGF,SHIMOGA,CHITRADURGA

                                                                       DAVANAGERE AND BELLARY

            The Karnataka State Police Wireless Unit is providing Communication coverage to the entire State consisting of 6 Range Hqrs., and 30 districts (including KGF Police district and 3 Commissionerates). The following types of communication media are existing in the Karnataka State Police Wireless Network.

1.       HIGH FREQUENCY COMMUNICATION

 HF Communication is a long distance communication existing between the State Capital and all the District Hqrs. The main mode of the Communication in this system is Radio Telephony and Morse. This system is being utilised as a standby communication arrangement.

2.      VERY HIGH FREQUENCY COMMUNICATION SYSTEM:

VHF Communication system is a line of sight Communication provided within the district. The District Hqrs. Is linked with all the Police Stations of the District. The VHF Mobile Communication is also extended to the Police Officers of and above the rank of Inspectors. As on date all the Police Stations as well as some of the important Police Outposts have been provided with VHF Communication. Cities like Bangalore, Hubli-Dharwad and Mysore and also major towns are provided with VHF Communication.

3.       LAND LINE COMMUNICATION 

State Police Wireless is also providing Land Line Communication, on Lines leased from the department of telecommunication which are working round the clock. Besides Land Line Tele printers, Hot Line speech circuits are also introduced.

(i) .   E.C.C.R. EXCHANGES

Hot Line speech Circuits have also been commissioned connecting the Police  Hqrs. with Range Hqrs., Commissionerates and District Headquarters.

(ii)   FAX COMMUNICATION

In addition to the Hot Line Speech Circuits, Fax Communication is also provided at the State Hqrs., Range Hqrs.  Commissionerates and District Hqrs.,

   (iii) POLICE TELEPHONE EXCHANGES (EPABX):

In order to have quick, reliable and independent Telephone system for the Police  Officers stationed in Bangalore City, a net work of five independent Telephone Exchanges have been  commissioned (during the year 1991)  namely (1) DGP Polex (2)  COP Polex, (3)  Shankarapuram Polex, (4)  Malleswaram Polex  and  (5)  Ulsoor Polex, Catering to about 1000 subscribers.

(iv)  PAGING SERVICES

A  Paging service is also introduced  in Bangalore City catering to the needs of important Police Officers in Bangalore City.

(v)  VHF RADIO TRUNK-LINE SYSTEM

The VHF Communication system is a Line of Sight Communication.  The VHF Trunk line communication is  established from DGP C/R (State Hqrs.,)  with the help of repeater stations having sufficient height like  (1)  Nandi Hills in Kolar District(2) Melukote in  Mandya District (3)  B.B.Hills in Chickmagalur Dist. (4)  Kappadagudda in Gadag District (5)  Donimalai in Bellary District and (6) Manikyagiri in Gulbarga  District.  The VHF Trunk line Communication is extended to all the Districts  except Karwar, Belgaum and Bijapur.  In the Second  Phase the remaining Districts will also be provided with Trunk line communication after sufficient VHF Survey/Trials.

(vi). MOBILE TELEPHONE SYSTEM

The  Cellular Mobile Telephone system in which  the Officers can contact over telephone  from Mobile to Land Line, Mobile to Mobile and land Line to Mobile  is also  introduced on a limited scale to  a  limited number of Senior Officers  in Bangalore City.

STATEMENT SHOWING DISTRICTS/CITIES AND THEIR VHF REPEAER STATIONS IN THE STATE

In each  of the big cities/towns a separate Control Room has been established to have effective supervision on the control of Crime and  Law & Order Problems.   Some of the Town Controls/City Controls existing in the State are as under:

Monitoring Station

1936    (i)  In the interest of proper functioning of the Wireless Stations in the districts and to  detect effectively and check the transmission of unauthorised and non-official messages over the Wireless, two monitoring stations are located at Bangalore, the headquarters of the Karnataka State Police Wireless.  The monitoring stations will monitor the messages passing through the Wireless channels at odd hours and bring to the notice of the Superintendent of Police, Wireless, the irregularities detected, such as absence of the duty operator from the Wireless sets in the district stations, indulgence of the operators in key conversation, transmission of the unauthorised and non-official messages and non-observance of the prescribed procedures for the channel working.

      (ii) The receipt and transmission over the Police Wireless of messages of private nature will make the sender as well as the Wireless operator concerned liable for departmental action.  All questions of leave, leave salary, pay and allowances are of a private nature.  All non-police messages should be scrutinised by the officer authorised to send, before they are accepted for transmission over the Police Wireless.  Any officer, who sends wireless messages not so scrutinised, whether on his own account or on account of any other officer, will be liable to pay double the cost of the express telegram charged by the Post & Telegraphs department for such messages and will in addition, be liable to departmental action.

      (iii) Wherever a receiving and transmitting station exists, a Police Officer must, subject to the restriction in sub-order (ii) above, use the Wireless for sending any communication which, in the absence of such a facility, would have been sent by telegram.  In the event of a breach of this rule, by sending a telegram, the cost of the telegram will be recovered from the officer concerned.  If a communication relates to Law and order, it may be transmitted through the Police Wireless, even if the sender is a Government servant other than a Police Officer.

Personnel

1937.  The Police Wireless will consist of following categories of Officers:-

1   Superior Officers-

(i)                  Dy. Inspector General of Police, Wireless

(ii)                Superintendent of Police, Wireless.

(iii)               Deputy Superintendent of Police, Wireless.

 2. Subordinate Officers

(i)        Police Inspector (Wireless)

(ii)                Sub-Inspector of Police (Wireless)

(iii)              Asst. Sub-Inspector of Police (Radio Mechanic)

(iv)            Asst. Sub Inspector of Police (Electrician)

(v)            Asst. Sub-Inspector of Police (Wireless)

(vi)            Asst. Sub-Inspector of Police (Crypto)

(vii)            Asst. Sub-Inspector of Police (Machinist)

(viii)            Asst. Sub-Inspector of Police (Draughts man)

(ix)            Head Constable (Wireless)

(x)            Police Constable (Wireless)

3. Others

(i)             Head Constable (Driver/General Duty)

(ii)             P.C. Driver including Despatch Rider

(iii)             Cleaners and orderlies.

Scale of Staff

1938. The scale of staff for the various Wireless Stations are as follows:-

DISTRICT CONTROLS

Police Inspector Wireless                                   - 1

Sub-Inspector of Police, Wireless                       - 4

Asst. Sub-Inspector of Police, Wireless            - 8

Head Constable (Wireless)                                 - 18

Police Constable (Wireless)                                 - 6

Certificate of Appointment

1939. The Superintendent of Police, Wireless, will arrange to issue certificates of appointments to the non-gazetted  personnel of Wireless.  He will exercise the powers of a Superintendent of the district in this regard.

Training

1940. A training school is situated in the premises of the police wireless in Bangalore for imparting preliminary training for wireless recruits and for conducting refresher courses for other ranks.

Control over the Personnel of the Police Wireless

1941. The Superintendent of Police, Wireless has the over-all control of the personnel of the Wireless throughout the State.

Duties of the Superintendent of Districts

1942. The Superintendent of the district will –

(a)    draw pay and allowances and T.A. of the district Wireless personnel and grant increments.

(b)    pay the electricity bills and provide contingent grant to the Wireless stations for meeting the expenditure towards the purchase of distilled water, etc.,

(c)    supply petrol and oil to the Wireless stations;

(d)    issue LPC and transmit service records of the Wireless personnel transferred from the districts.

(e)    sanction Casual leave to the Wireless personnel.

(f)     supply stationery articles required for Wireless stations.

(g)    supply furniture required for wireless stations in consultation with the Superintendent of Police, Wireless.

(h)    provide suitable accommodation for the location of the Wireless Station in consultation with the Superintendent of Police, Wireless.

(i)      Provide Police transport for mobile Wireless stations.

(j)      Supervise the proper functioning of the Wireless stations and the work of the Wireless personnel and report to the Superintendent of Police, Wireless, cases of irregularities for taking necessary action.

Punishments of and Appeals from Subordinate Officers:

1943. The personnel of the Wireless are governed by the Karnataka State Police (Disciplinary Proceedings) Rules, 1965, and instructions contained in Chapter X.  The Superintendents of the districts may award minor punishments and major punishments may be awarded by the Superintendent of Police, Wireless after following the prescribed procedure.

Leave

1944.  All kinds of leave to the personnel of the Police Wireless will be sanctioned by the Superintendent of Police, Wireless and other superior officers in the administrative charge of the wireless.  Superintendent of a district may, however, sanction casual leave and earned leave to the Wireless staff under his administrative control.  Where the period of earned leave exceeds two months, he should invariably consult the Superintendent of Police, Wireless to enable the latter to post substitutes.

Transfers

1945.    All Officers of subordinate rank of the Police Wireless are liable for transfer to any place throughout the State.

            (ii) If the Superintendent of the district observes any marked incompetence for his particular duties in any police officer of the wireless working in the district, he may require the superintendent of Police, Wireless, to substitute another officer and the Superintendent of Police, Wireless, shall be bound to comply with the requisition.

Powers and Duties                        

Deputy Inspector General of Police Wireless

1946. (i) The Deputy Inspector General of Police Wireless is in over all charge of the Police Wireless throughout the state.

            (ii) He will exercise the financial powers as delegated by the Government from time to time.

            (iii) He is responsible for the internal administration and technical management of the police Wireless throughout the State.

            (iv) He will discharge the same duties, functions and responsibilities in regard to the internal administration of his unit as a Range Inspector General of Police does in respect of the ranges.

(v) He is responsible for the efficient maintenance of Wireless communication throughout the State and the Maintenance and operation of all Wireless sets and the equipment in the Police Wireless throughout the State.

            (vi) He will inspect the Superintendent of Police, Wireless office, District Control Room, City Control Room and other units under his charge.

            (vii) He will work in close liaison with the Director, Directorate of Coordination, Police Wireless, Ministry of Home Affairs, Government of India, New Delhi and the Police Wireless Organisations of other States.

            (viii) He will act in liaison with the Wireless Services of the Defence Services, Department of Telecommunications and Railways.  He will also co-ordinate and co-operate with these agencies during the times of emergency.

            (ix) He will represent the State Police Wireless in the Annual All  India Police Radio Officers’ Conference and others sponsored by the D.C.P.W.

            (x) He will maintain proper liaison with all the Superintendents of districts, Inspectors general  and Commissioners.

1947    Superintendent of Police, Wireless

(i)                  The Superintendent of Police, Wireless is under the direct supervision of Deputy Inspector General of Police Wireless.

(ii)                He is responsible for the internal administration and technical management of the Police Wireless throughout the State.

(iii)               He will exercise the financial powers as delegated by the Government from time to time.

(iv)              He will discharge the same duties, functions and responsibilities in regard to the internal administration of his unit as a Superintendent does in respect of the District Police force.

(v)                He is responsible for the efficient maintenance of wireless communication throughout the State and the maintenance and operation of all wireless sets and the equipments in the police wireless throughout the State. 

(vi)              He will inspect District control rooms, City control rooms and other units under his charge.

(vii)             He will work in close liaison with the Director, Directorate of Coordination, Police Wireless, Ministry of Home Affairs, Government of India, New Delhi, and the Police Wireless Organisations of other States.

(viii)           He will act in liaison with the Wireless Services of the Defence Services, Department of Telecommunications and Railways.  He will also co-ordinate and co-operate with these agencies during the times of emergency.

(ix)              He will represent the State Police Wireless in the Annual All-India Police Radio Officers’ conference and others sponsored by the DCPW in concurrence with Deputy Inspector General of Police, Wireless.

(x)                He will maintain proper liaison with all the Superintendents of districts, Inspectors General and Commissioners.

1948.   Deputy Superintendent of Police, Wireless, Headquarters

He will be directly in-charge of the following branches of the Police Wireless:

(a)     Technical Stores

(b)     Central Work Shop

(c)    Motor Transport Section

(d)    Check Office

He will be responsible for the efficient functioning of these branches.  Besides he will -

(i)                 put up all defective and unserviceable equipment to the Superintendent of Police, Wireless, and take orders for their condemnation or for repairs, as the case may be;

(ii)                supervise the work of the staff of the M.T.Section and ensure the proper maintenance and use of all the Motor Vehicles;

(iii)              exercise financial and administrative powers as delegated to him from time to time; and

(iv)              attend to such other duties as may be assigned by the Superintendent of Police, Wireless from time to time.

1949     Deputy Superintendent of Police, Wireless, Communications

            He will be directly in-charge of the following branches of the Police Wireless:-

(A)  Signal Office

(B)   D.G.P. Control

(C)   Monitoring Station

(D)  ECCR

(E)   Technical Library

(F)    Training School

(G)   Police Exchanges

and will be responsible for the efficient functioning of these branches. Besides, he will -

(i)                 supervise the installation of the Wireless Stations and inspect them to ensure their proper functioning;

(ii)                during the inspections of the Wireless Stations conduct physical verification of all the Stores and Wireless equipment supplied to them and furnish a certificate to the Superintendent of Police, Wireless to that effect;

(iii)              be responsible for the general supervision over the work of the Police Wireless Staff under his control/supervision.

(iv)              attend to such other duties as assigned by Superintendent of Police Wireless from time to time.

1950    Deputy Superintendent of Police, Wireless, Crypto

(i)                 He will be in-charge of Crypto Centre and he will assist SP(W) in Technical/Administrative matters.

(ii)                He will be responsible for maintaining  proper records of all Crypto documents and he will check the documents periodically and certify to that effect.

(iii)              He will ensure proper discipline of the staff working under him.

(iv)              He will periodically visit all the Crypto Centres in the State and check all the Crypto documents and certify their  proper maintenance.

(v)               He will ensure that all the messages pertaining to the movements of VVIPs and traffic and other confidential messages are  properly Cipher coded and sent and decoded at the receiving Centre.

(vi)              He will also take up the works entrusted to him by SP(W)/DIGP(W )from time to time.

1951. Zonal Supervisor (of the Rank of Deputy Superintendent of Police, Wireless)

            He will

(i)                 supervise all the staff working under him in his jurisdiction in regard to their work;

(ii)                be responsible for  the installation, operation and maintenance of all the Wireless e quipments;

(iii)              inspect all the District Controls, Town Controls and City Controls in his jurisdiction and verify personally all the equipments held by them once a year and furnish a certificate to their correctness to the Superintendent of Police, Wireless.

(iv)              check the entries in the Technical and Traffic Books maintained at the Stations;

(v)               report  to the Superintendent of Police, Wireless, all cases of irregularities in the working of the Stations or of delay in transmission of Message in his zone after due investigation;

(vi)              during inspection, check all the records maintained by the Wireless stations and ensure that all records are maintained up-to-date;

(vii)            ensure that all the Wireless equipments requiring repairs are repaired in the Workshop immediately and put up all the unserviceable equipments to the Superintendent of Police, Wireless for his orders regarding condemnation and disposal. If the value of each items are below Rs.1000/- worth in total and he may take action to condemn the items and furnish a Certificate to that effect and the condemned items will be forwarded to the Central Technical Stores for further action.

(viii)           ensure that kit is supplied to all the staff working under him regularly and hold regular kit inspection during the inspection of the Wireless Stations;

(ix)              ensure during Inspection that the stores are maintained properly and the  ledgers and records connected with all the Wireless equipments are maintained  up-to-date;

(x)               during his tours and Inspections meet the Superintendent of districts and the Inspectors General of Ranges and receive instructions.

(xi)              attend to such other duties as and when assigned by the Superintendent of Police, Wireless from time to time;

(xii)            maintain proper account of all cash transactions handled by him;

1952   Deputy Superintendent of Police, Wireless, City Control Room, Bangalore.

               He will -

(i)                 be responsible for the general supervision over the work of the City Control Room staff under his control and will ensure  proper discipline of the staff.

(ii)                supervise the work of the Workshop.

(iii)              during the visit of VVIPs and other Bandobust duties supervise the communication and convey the information  from time to time to Superiors.

(iv)              attend the work as entrusted by the Superior officers of commessionarates  and other Officers from time to time.

(v)               maintain the prescribed records such as history sheets of equipment, battery and battery charging log, petrol and oil registers, etc.

(vi)              keep in touch with the local Police officers and maintain good liaison.

(vii)            maintain a high standard of security and guard against leakage.

(viii)           submit weekly diary to the Superintendent of Police, Wireless.

1953. Inspector Wireless – Central Technical Stores

(i)                 The Inspector  will be in-charge of the Central Technical stores and responsible for its proper maintenance.

(ii)                He will be in-charge of all classes of Stores stocked in the Police Wireless branch, ensure that all stores, are properly arranged and properly secured against loss, pilferage or destruction by insects or moths, maintain correct account of all items of stores and ensure that all transactions of stores are made according to rules and departmental orders through receipt/issue vouchers and duly  entered in the appropriate ledgers;

(iii)              He will be responsible for all correspondence pertaining to the Police      

           Wireless stores;

(iv)              He will scrutinise the periodical Government property returns from subordinate officers and submit them to the Supdt.  of Police, Wireless;

(v)        He will undertake inspection of stores held by the subordinate staff as and when      ordered by the Supdt.  of Police, Wireless and submit indents for the Wireless equipments, and maintain condemnation register and submit periodicals to the Supdt of Police Wireless.

(vi)       He will carry out such other duties as may be ordered by the Dy. Supdt.  of Police, S.P. Wireless.

vii)        He will initiate the ACRs of the staff working under him from the rank of PC (W) to PSI (W).

1954.  POLICE INSPECTOR, WIRELESS, CENTRAL WORKSHOP

He will :-

i)      be in-charge of the Central workshop and its branches.

ii)   be responsible for the efficient administration of these branches both internal and  technical;

iii)  maintain close supervision over the work of his subordinates

iv)  carry out all major repairs to the equipment and charger received for repairs in the Central Workshop;

v)  carry out major overhaul of all types of equipments;

vi)  maintain job cards for recording all the  repairs and maintenance work done in the workshop;

vii)  be responsible for the Govt. properties in all the branches of his charge ;

viii)  check and scrutinise the job registers of all the Wireless technicians   under his charge and  submit them to the Supdt. of Police, Wireless through the Dy. Supdt. of Police, Wireless.

ix)  be responsible for testing all  technical stores purchased before they are accepted in the stores;

x)  be responsible for the testing of all unserviceable equipments, spare parts etc., before they are put up to the Supdt.  of Police, Wireless through the Dy. Supdt.  of Police, Wireless for condemnation;

xi) maintain stock register for spare parts and such other technical stores and consumable items under his charge  by preparing expense voucher;

xii)  maintain history  sheets for all equipments in his charge.

xiii)  attend to such other duties as and when assigned by the Dy. Supdt. of Police or Supdt. of Police, Wireless.

xiv)  he will  initiate the ACRs of  the staff working under him from the rank of PCs (W)  to PSIs (W)

1955 - INSPECTOR, TRAINING SCHOOL

He will :-

i)     be in-charge of the Training School and its proper administration;

ii)    be  responsible for the efficient training of men in the Training School, exercise  disciplinary and administrative control over trainees under him;

iii)  be in-charge of boarding, lodging  and sanitary arrangements in respect of the trainees;

iv)  hold periodical tests prescribed and submit the results to the Supdt. of Police, Wireless through the Dy. Supdt. of Police, Wireless.

v)  maintain personal sheet for each trainee and enter the test result in it.

vi)  arrange for holding drill and parade  as per orders in  force;

vii)  be responsible  for all the Government properties in the training School.

viii)  attend to major repairs of all the Wireless  and  allied equipments at the Training School

ix)  undertake Lectures in the School and conduct  refresher courses for Wireless operators and technicians to improve their efficiency;

x)  conduct  examination to the operators and Wireless Technicians whenever required

xi)  undertake such other duties as and when allotted by the Deputy Superintendent of Police or the Supdt. of Police, Wireless.

xii)  he will initiate the ACRs of the staff working under him.

1956     POLICE INSPECTOR, WIRELESS, CHECK OFFICE

He will :-

i)  be responsible for supervising all the staff working under him and maintain proper discipline.

ii)  put up all the  correspondences in connection with issue of licences, issue of ‘ No objection’ with regard to the operation of Wireless station and seek directions of DSP (W)  Hqrs., SP(W) and DIGP (W)

iii)  apply for fresh licences as and when new Stations are opened or a few frequencies are requisitioned.

iv)  co-ordinate the frequency plan in the State/Inter district net work after seeking instructions from DSP (W)/SP(W).

v)  put up all the cases of jamming of frequencies to DSP (W) /SP(W) and seek instructions from them.

vi)  keep all the records of Check office under safe custody and ensure proper safety of these as they  are the classified documents.

vii)  take up the work entrusted by DSP (W)/SP(W) from time to time.

viii)  he will initiate the ACRs of staff working under him.

1957 POLICE INSPECTOR WIRELESS, COMMUNICATION

He will:-

i)  be in-charge of the communication centre of the police wireless at Bangalore.

ii)  be responsible for all Govt.  properties in all the Sections in his charge.

iii)  be responsible for the proper functioning of his branch and for proper maintenance of all the radio equipment, stores, forms, stationery, etc., in his charge.

iv)  ensure that all the main channels are working on proper frequencies allotted to them and there is no breakdown of communications due to faulty equipment and also ensure proper adherence of the  prescribed wireless procedure on all the channels.

v)  scrutinise the daily traffic and put up  a report to  the  Supdt.  of   Police, Wireless, on any irregularities.

vi)  keep stock books, ledgers, etc., in respect of Signal, stores, consumable items, forms etc., in his  charge.

vii)  promptly deal  with  all correspondence concerning communication matters such as breakdowns and delay.

viii)  maintain a dairy and record  therein, all events concerning the communications and other matters pertaining to his duties.

ix)  ensure that all masts and aerials are kept in proper condition

x)  attend to such other duties as and when assigned to him by the Supdt. of Police or Deputy Supdt. of police, Wireless from time to time.

xi) initiate the ACRs of the staff working under him from the rank of PCs  to      PSIs (W).

1958. - INSPECTOR, WIRELESS, MONITORING STATION :

He will:-

i)  be in-charge of the Monitoring station.

ii)  supervise the work of his subordinates.

iii)  be responsible for effectively monitoring all traffic in all the channels of  the police  wireless.

iv)  report to the Supdt. of Police, Wireless, all irregularities detected, such as, absence of the duty operator from the wireless stations in the district, indulgence of the operators in key conversation and transmission of the unauthorised and unofficial messages etc.

v)  submit daily report to the Deputy Supdt.  of Police Wireless of the work done by his subordinates.

vi)  attend to such other duties assigned by the SP (W) or DSP(W) from time to time

vii)  initiate the ACRs of staff working under him.

1959  POLICE INSPECTOR, CRYPTO

   He will :

i)  assist  DSP Crypto and seek instructions.

ii) take up inspection of all the Cipher documents and ensure they  are intact daily.

iii) visit  other Cryptos Centre in the State and inspect all the documents and certify to their correctness.

iv) ensure that all confidential messages originated from  Bangalore and received at Bangalore shall have proper Cipher code classification.

v) check the daily traffic at random and will submit report, if any classified messages are sent without assigning the security classifications.

1960  POLICE INSPECTOR, CITY CONTROL ROOMS

He will :

I) keep a close watch on the daily communication  of all stations of the City on various channels and   keep the SIs (W)  reminded of all pendency of work like erection of Tower/Masts, Painting, Installation, Inspection, relief of staff, despatch of equipment etc. and  also keep a watch over movement of the SIs (W) and the ASIs (R/M) in their respective areas.

ii) scrutinise and submit to the DSP (W), Weekly diary extracts (original) of ASI (R/Ms) and SIs (W)  under his control.  A proper check will be maintained to see that diary extracts are submitted by the concerned regularly and promptly.

iii)  keep a watch over the statements  which are due to be submitted to the DIG  Hqrs., directly by the SIs (W) and also keep a watch over the prompt response by SIs (W) whenever an information is called for from the Chief Office, by signal or by post.

iv) undertake supervision of any special communication survey, opening of additional networks, and special bandobust etc., if any.

v) undertake any additional technical work as and when assigned  to him from the Headquarters.,

vi) be present whenever a superior officer is inspecting a particular station in the city.

vii) grant casual leave to ASIs (W), R/M,  HCs (W) PCs (W) as per the recommendation of the concerned  SIs (W).

viii) attend to all correspondence with the local COP Office and the Hqrs.,

ix) submit to the Hqrs any report/representation from any of the Wireless Staff of the COP for necessary action.

x) maintain proper account of service stamps, Railways/Bus warrants, POL, Distilled water and local purchase of spares for maintenance of machinery.

xi) utilise the Services of the HC (W)  posted to City/District Workshop for clerical work of the office.

xii)  maintain cordial relation and co-operation with other SIs (W) of the districts and run the administration smoothly and efficiently.

xiii) initiate the ACRs of all the staff working under him from the rank of PCs to PSI (W).

(xiv)  ensure that the operators (Wireless) posted at control room to man various channels are attentive all the  time to receive and pass communications.

1961   DISTRICT WIRELESS INSPECTORS (OF THE RANK OF PIS WIRELESS)

    The District Inspectors will ,

i)  be in overall  charge of the district and will supervise the work of all the staff working under his supervision.

ii)  be responsible for inspecting the Police Wireless stations in his jurisdictions from engineering and communication points of view;

iii) maintain the district workshop and ensure that the equipments handed over for repairs at the district workshop are repaired expeditiously and sent over to the respective wireless stations, promptly.

iv) be responsible for ensuring progressive maintenance based on the instructions issued from Hqrs.,

v) be responsible for the maintenance of the district wireless stores and for the proper maintenance of ledgers and records connected  with the wireless stores and will submit Indent of stores required for his district to Inspector, Wireless in-charge of Technical Stores.

vi)  maintain a separate file of faulty equipment received from wireless Stations in his charge and submit to the zonal Supervisor at the end of every month, a consolidate list of faulty equipment attended to etc.,

vii)  ensure that the prescribed Wireless procedure is followed by every Wireless Station in his charge.

viii)  check the Weekly Diaries of the SIs (W) under his command and intimate any information of special  interest to the Zonal Supervisor.

ix)  report to the  Zonal Supervisor all cases of breakdown, delay in transmission of Messages after due investigation  and other irregularities if any.

x)   be responsible for checking all the Traffic that passed over the Police Wireless in his district and report irregularities, if any, to the Zonal Supervisor.

xi)  during inspection,  check all the records maintained in the Wireless Stations.

xii)  initiate ACRs of all the staff working under him from the rank of PCs to PSIs (W).

xiii) carryout detailed inspection on the maintenance of equipment held on charge in each of the Wireless stations under his command and make physical verification and furnish a certificate to that effect to the Zonal Supervisor.

xiv)  be responsible for installation and maintenance of special or additional wireless stations  in his jurisdiction; during VVIP visits and other L & O duties.

xv)  be responsible for attending to special duties whenever required.

xvi)  submit weekly diary to the Supdt. of Police, Wireless through proper channel.

xvii)  attend to such other duties as assigned to him by the Zonal Supervisor, Dy. Supdt. of Police, Wireless from time to time.

xviii)  grant casual leave to ASIs (W), ASIs (R/M)  HCs (W) and PCs (W) as per the recommendation of the concerned SI (W).

1962  S.I. M.T.O.

     The Sub Inspector will

i) work directly under the supervision of DSP Hqrs.

ii) supervise all the staff working under his control and ensure proper discipline.

iii)l supervise the maintenance of all the vehicles under his supervision.

iv) allot duties and responsibilities to each of the drivers/staff working in the M.T.Section.

v) maintain all the ledgers, log books of  M.T. Section and ensure proper maintenance of the log books of vehicles.

vi) ensure that all the vehicles are in running condition and if any defects are noticed  he will take action to attend to the defects of the vehicles immediately.

vii) put up the estimates, quotations, I.M.V. certificates etc., to the SP (W) through DSP(W) for obtaining sanctions to carryout repairs/maintenance.

viii) put up every year a report to DSP(W) for fixing the mileage of each vehicle.

ix) ensure that all the vehicles have valid insurance, fitness certificates and all the drivers possess valid licences.

x) take necessary action to put up report to RTO through DSP(W)/SP(W) to dispose of unserviceable spare parts by auction etc.,

xi) perform other duties  as and when assigned by DSP (W),SP(W) and DIGP(W).

xii) arrange for the Inspection of vehicles by DSP(W/SP(W) Weekly/Fortnightly.

xiii) put up reports for the unserviceable vehicles for condemnation etc.,

xiv) maintain duty Roster for all the staff working in M.T. Section and obtain the signatures of the concerned staff.

1963  SUB - INSPECTOR (CRYPTOGRAPHY) :

     He will  :

i) be available at  the Hqrs. always for any cipher duty.

ii)  assist DSP Crypto and PI Crypto

iii) during the leave period of PI (W) Crypto, will look after the duties of PI (W) Crypto.

iv) do regular practice of Cipher  work and be fully conversant with Cryptography rules and regulations.

v)   keep fit to do enciphering and deciphering in any of the systems in vogue, by doing study of rules and practical work.

1964   POLICE SUB-INSPECTOR TRAINING SCHOOL:

            He will :

i)   assist the P.I. Training School in the day to day Administration work.

ii)  if the Police Inspector of Training goes on leave Senior  SI (W) of Training  Institute  will look after his duties.

iii)   assist the periodical tests conducted by the PI (W)  for  the trainees at  the Training School.

iv)  safeguard the Government properties in the Training  School.

v)   attend to major repairs of all the Wireless and allied equipments at the  Training School.

vi)   perform other duties  as and when assigned by the DSPs, SP(W) and DIGP (W).

SUB-INSPECTORS WIRELESS IN THE DISTRICTS:

1965.    Sub-Inspectors, Wireless, will be under direct control of PI (W) of districts.  They will carry out the works assigned to them from time to time by the PI (W) of the district.

i)                    They will be responsible for the efficient running, up-keep and Cleanliness of all the Wireless stations.

ii)        They will maintain the prescribed  records such as history sheets of the equipment,

            Battery and Battery charging, log, Petrol and Oil registers, etc., and submit returns

            such as traffic returns, and maintain Wireless station diary.

iii)       They will see that all instructions in regard to the working of Wireless stations and

            clearance of messages issued from time to time are strictly implemented.

iv)       They will be responsible for all Government property in the Wireless stations and              

            take such measures as necessary for their safety.

v)        They will attend to  all correspondence relating to the working of the Wireless

           stations.

vi)       They will keep in touch with the local Police Officers and maintain good liaison.

vii)               They will scrutinise the daily logs with the messages and the traffic records.

viii)    They will prepare duty chart for the operators in accordance with instructions from

           the inspector of Police, Wireless from time to time.

ix)      They will do the operating  work whenever necessary.

x)   They will attend to the routine maintenance of all the equipments and allied

       accessories in the station.

xi)  They will maintain a high standard of security and guard against leakage.

xii)  During disturbances and other emergencies, such as cyclones, floods, etc., they will take care to see that Wireless communication is not interrupted due to breakdown of mains, want of batteries, damage to aerial installations or any such cause and take all precautions and steps necessary during emergencies to keep up and maintain an uninterrupted communication.

xiii)  They will undertake any other specialised work, whenever required

xiv)  They should  promptly report all cases of breakdown through defect report of the concerned Wireless stations and all cases of irregularities, etc., to the PI (W) and Zonal supervisor for taking further action.

xvi) They will be responsible for the proper turnout of all the operators in the station and

xvii) They will be responsible for such other duties as are connected with the proper functioning of the Wireless stations and generally see that the efficiency and discipline of the Wireless stations are maintained.

1966   Assistant Sub-Inspectors (Wireless) :

i)  He will assist  the PI (W), SIs (W) concerned in maintenance of communication.

ii)  The ASI (W) will work as DSO or Shift basis and be responsible for co-ordination between various channels.  He will supervise effective communication, keep correct and complete information about communication matters and  deploy  mobiles etc.,

iii)  He will assist the PI (W)  and SIs (W) after and before Office hours in case of any action to be taken in the event of an emergency arising out of law and order situation.

1967   Assistant  Sub-Inspector (R/M)

            He will ;

I)           be responsible for  repairs/maintenance of all the Wireless equipment in the district.

ii)          attend to the installation/maintenance of all mobiles/static as directed by the SI (W) D/C according to the  requisition from the SI (W) Workshop or SI(W) Town/City Control.

iii)         assist the PI (W), SI (W) district workshop in carrying out testing of spares/equipment received  from Headquarters or local market from time to time.

iv)        submit  weekly diary through the PI (W)

v)              whenever any emergency is proclaimed,  be on the spot and co-operate, in  maintenance of communication without interruption.

vi)        maintain history sheets of all the Wireless equipments including repairs done to different types and makes of equipments.

vii)        be available for duty outside normal working hours also, if called upon to do so.

1968   Assistant Sub-Inspector (Wireless) Electrician:

    He will:-

i)  attend to all minor repairs, servicing and maintenance  of the equipments

ii) be responsible for the maintenance and repairs of all petrol engines  and main chargers and inspection of power wiring in all the Wireless stations and for attending to breakdowns as directed.

iii) repair the faulty batteries received as directed.

iv)  maintain a daily diary giving details of all the work done

v)  co-operate fully with the other branches of the Police.

vi) during emergencies, be on the spot and attend to various technical works connected with the operation of the Wireless stations and help maintain uninterrupted communications.

1969  ASSISTANT SUB-INSPECTOR (CRYPTOGRAPHY):

     He will

i)   be available at the Hqrs., always for any Cipher duty.

ii)   discharge duties of D.S.O. if there is a shortage of other ASI (W)

iii)  do regular practice of Cipher work and be fully conversant with  Cryptography  rules and regulations.

iv)  keep fit to do enciphering and deciphering  in any of the systems in vogue, by doing study of rules and practical work.

v)  In the event of one ASI (C) proceeding on leave, the other ASI (C) will carry out additional duty of the ASI (C) on leave.

vi)  No leave should be availed by both the ASI (C) simultaneously unless alternate arrangements are made for Cipher duties.

vii)   He will be always available for any Wireless duty at his Hqrs., as assigned by the PI (W) and SIs (W) when there is no Cipher work.

1970   WIRELESS OPERATOR (HCS AND PCS)

    He will ;

i)  attend the Wireless station according to “duty Chart”

ii) while handing over and taking over charge, will ensure that the equipment, batteries, accessories etc., are  clean and in  working condition.

iii)  be responsible for quick and correct transmission, reception and despatch of Wireless message, while on duty and issue delay memos when necessary.

iv)  maintain log books and other  records in a neat and legible hand

v) manipulate and work all types of equipments available at the station.

vi)  report to the PSI (W) or Asst.  Sub-inspector, Wireless immediately, when a fault in the equipment or any irregularity in the Channel is noticed.

vii)  carry out any technical  duties like charging of  batteries and noting the supply voltage, etc., and maintain their logs.

viii)  instal static and mobile wireless stations, erect aerials and establish  communications whenever required.

ix)  keep to himself all official matters communicated on the wireless system and not to give out any such information to anybody, not even to another person belonging to the police department.

x)  always be available for duty.

xi) do any other specialised work, whenever required.  Ordinarily two operators  will  be available for duty during the office hours and one operator beyond office hours to attend to emergent calls and they should be ready to switch on the wireless station on a warning from the control station or any out-station.

xii)  All operators in the Police wireless station have a joint responsibility  for the safe custody of the Wireless  equipment from the security point of view and  maintain cent percent secrecy over the intelligence passing through the wireless.

xiii)  In addition he will perform  other duties as and when assigned by the PI (W) and SI (W).

xiv) He will improve the technical knowledge on all the technical equipment used in Wireless.

1971  DUTIES AND RESPONSIBILITIES OF HCS/PCS DRIVERS/DESPATCH RIDERS:

      They should ;

i) have proper discipline and turnout and obey  the instructions of the PI (W)/SI(W) Shift supervisors.

ii) carry out the instructions of the Officers under whom they working (  PIs (W) / SIs  (W)/Shift Supervisors).

iii)  a) take  charge  of the vehicle/Motor cycle and will carryout the general maintenance of the vehicle on daily basis.

       b)  maintain the log of the Motor Cycle by entering all the particulars clearly and visibly.

       c)  inform  the next superior officer for necessary action,  if any defects are noticed in the vehicle.

iv) despatch all the messages/Tappals well in time.

v) assist   in maintaining/cleaning of the Wireless station and premises.

1972   DUTIES AND RESPONSIBILITIES OF HCS/PCS (GENERAL)

i)  They will obey the instructions of in charge/sectional officers.

ii) Their turnout should be good and proper discipline shall be maintained.

iii) a)  They should perform all the general duties of the office/section entrusted to them.

      b) They will  carryout the work assigned by the PI (W)/ SIs  (W)/Shift supervisors.

iv)  They will maintain the Office/location clean and tidy.

v)  They will perform duties like  carrying of equipments batteries, Aerial towers etc.,

vi)  They should be capable of climbing and installing the  Antenna/Tower as and when required.

vii)  Despatching  of Tappals /Radio messages to the Officers  concerned as and when ordered by the PI (W) / SI (W) shift supervisors.

viii)  They will assist in maintenance/charging of Batteries.

ix) They will  perform other duties as and when  ordered by the PI (W) /SI (W)/Shift supervisors.

MOTOR TRANSPORT SECTION:

1973    The orders prescribed in Chapter LI apply to the M.T. Section of the Police Wireless.

MUSKETRY PRACTICE

1974     The Personnel of the Wireless stations will undergo Musketry Practice along  with the Civil Police of the place.

Parade

1975.  The  personnel of the Wireless Stations will attend parade twice a week held  by the Police.

CONFIDENTIAL PERSONAL FILES AND CONFIDENTIAL SHEETS

1976     The confidential personal files and the personal sheets will be maintained according to orders contained in Chapter XI.  The personal sheets of Wireless staff working in districts will also  be maintained by the  Superintendent of Police, Wireless.

REWARDS

1977.    The subordinate officers of the Police Wireless are eligible for rewards in accordance with the Orders laid down in Chapter VIII.

DIARY

1978.  (1)  The Dy.Inspector General of Police, Wireless will write monthly diary  in Form No.13 and send monthly report with an abstract in Form No.14 and a forwarding note in Form No.15 to the Director Genl.  & Inspr. Genl.of Police, through the Addl. Director Genl. of Police, TTM, Bangalore.

            (2)  The Supdt. of Police, Wireless, will write monthly diary in Form No. 13 and send  monthly report with an abstract in Form No.14 and a forwarding note in Form No.15 to the Dy.Inspr. Genl. of Police, Wireless.

            (3)  The Deputy Supdt. of Police, Wireless, will write weekly diary in Form No. 13 and send weekly report with an abstract in Form No. 17 and forwarding note in Form No.18 to the Dy.Inspr. Genl. of Police, Wireless through the Supdt. of Police, Wireless.

              (4) The following  subordinate officers will write weekly diary in Form No. 267 and submit copies  to the officers mentioned against each in columns 2 and 3.

           (5) Instructions for  writing the diary and its maintenance as applicable to the various ranks in the civil police will also apply mutatis mutandis, to the officers of the Police Wireless.

Inspection

1979.      Regular inspections of the various Police Wireless stations shall be carried out by all the supervisory officers.  The Inspections should be detailed and should pertain to both the administrative and technical aspects of the Police wireless.

           The following scale of inspection is prescribed for each of the supervisory officers:-

            The instructions given in Chapter XIII should be followed  in so as far they relate to Police Wireless.

LIBRARY

1980.  There is a library attached to the Police Wireless at headquarters for the use of the Wireless personnel.  The  Library intended to improve the technical knowledge and  efficiency of the staff, contains up-to-date publications on radio engineering and connected subjects.  Periodicals and technical journals are also available in the library.  This should be updated by adding the latest publications every year.

LIAISON BETWEEN DEFENCE SERVICES, SIGNAL ORGANISATIONS AND POSTS AND TELEGRAPHS AND RAILWAYS.

1981.     Close liaison will be maintained between the Karnataka State Police Wireless and the Radio Organisations  of the Defence Services, the Department of Telecommunication and the Railways, especially during the emergencies.  Standing reciprocal arrangements for the transmission of messages to destinations covered by any one of the organisations will be made from time to time by the representatives of these organisations meeting in Conference.  For a similar purpose, a message control organisation has been set up at various State Capitals by the Ministry of Communications, Government of India.

RECIPROCAL ARRANGEMENTS WITH THE DEFENCE SERVICES SIGNAL ORGANISATIONS FOR DESPATCHING WIRELESS MESSAGES IN EMERGENCIES.

1982.  The following procedure for use by the Police of Army Wireless facilities will be followed, when Police facilities break down or are not available:

            (a)  The Police messages must be written on the army message Form No.13.  A stock of forms should be cyclostyled and kept ready for use by officers likely to need them.

            (b)  In using the army form, the officers sending the message must indicate the degree of priority in the Space provided in the bottom left-hand corner of the form.  The following ranks of officers are authorised to use the degree of priority  indicated against each, it being understood that  each officer must always use the lowest degree of priority possible on every occasion, according to the needs of the Situation:

Superintendent of Police and Higher Officer             Most immediate                     OU

Assistant and Dy.Supdt. of Police,                          Important                           OP

Station House  Officers and Higher                                       Ordinary                             O

                                        Officers.                  

                        Note:-  Officers  authorised to sign on behalf of an officer of higher rank may use the higher priority, when signing for that officer.

            (c)  Messages will be handed in by Police Constables in Uniform  carrying his sanad at the Army Signal Office.

            (d)   The Police Office receiving message through an army signal station is responsible for collecting it from the Signal station.  The procedure to be followed is that the army signal station will ring up the office of the Supdt.  of Police, if the message is received between 10.30 A.M.  and 5.30 P.M. or the Police headquarters, if received during other hours.  It will then be the responsibility of the Police to send a Constable in Uniform carrying his sanad to collect the message from the Signal Office.

            (e)  The following procedure for use  by the army, of Police Wireless facilities will be followed, when army facilities breakdown or are not available:

            (i)  Messages will be accepted for any place at which a Police Wireless station exists;

            ii)  The following ranks of officers are authorised to use the degree of priority indicated against each:

            Lt. - Col. and above              Most immediate                     OU

            Major and above                     Important                                 OP

            Other officers                         Ordinary                                  O

            iii)  Messages will be handed in by a soldier in uniform carrying identification documents and these must always be examined.  The messages will be handed in at the Office of the Superintendent of Police between 10.30 A.M. and 5.30  P.M. and at Police Headquarters during other hours.

            iv)  Messages received over the Police Wireless addressed to army officers or units will be sent immediately by the operator on duty to the Superintendent of Police or in his absence, to the Dy.S.P(Hqs.).  The officer receiving the message will immediately ring up the Military Exchange, ask for the Assistant Duty Signal Officer and  inform him that a message has been received and should be collected by the Army.  He will not attempt  to pass on the message by telephone.  The message will be collected by the soldier in uniform carrying identification documents, which must be checked before  handing over the message.  At places other  than Bangalore, it will be the duty of Military Officers to call on the Superintendent of the District and inform him where messages addressed  to them should be sent.  It will then be the duty of the Superintendent or in his absence, Dy.S.P. (Hqs.) to arrange speedy delivery of the message to the place arranged, by a Police Constable in uniform carrying his sanad.

USE OF POLICE WIRELESS IN EMERGENCY

1983    The Police Wireless should be normally employed only for the transmission of messages pertaining to law and order and semi-law and order as defined in Order 1992.  In times of anticipated emergencies, the prior approval of the Ministry of Communications, Government of India, should be obtained through the Directorate of Co-ordination, Police Wireless, New Delhi, for the use of the Police Wireless for purposes other than those for which the Police Wireless stations are licensed.  But in times of sudden emergency like floods, cyclones  and such other natural calamities, the Chief Secretary to the State Government can authorise the use of the Police Wireless for passing messages pertaining to those  events in anticipation of the sanction of the Government of India.  The Ex-Post-facto sanction of the Ministry of Communications, Government of India, should, however, be obtained as quickly as possible, preferably within 24 hours.  Such sanction may even be obtained over the Police Wireless, in case the Posts and Telegraphs channels go out of commission due to disturbances.

LOCATION AND PROTECTION OF WIRELESS STATIONS

1984.    (i)  All the static wireless stations are located in the district police offices, armed reserve headquarters or police stations.  The mobile radio stations when taken by officers on tour should also be located where there is police guard as far as possible.  At places where no guard is available, the officer using shall be responsible for the security of the mobile station;

(ii)  Wireless installation should be treated as a vital and protected area and the security of such installation is the responsibility of the Superintendent of the districts.

MOVEMENT OF WIRELESS STATIONS

1985.  A static wireless station should not be moved by any officer except under the orders of the Director General and Inspector General of Police, Mobile Wireless stations attached to the various officers can be moved by them in their respective jurisdiction.  The Director General and Inspector  General of Police  can order the transfer of a mobile station for emergency employment anywhere in the State.  The Deputy Inspector General may transfer a mobile station for emergency employment anywhere in the range.  The  Officers to whom mobile wireless stations are sanctioned, should arrange for their transport in police motor vehicles or by train as may be necessary.  The charges incurred for the transport of mobile stations should be met by the district police concerned.       

INTER-STATE POLICE WIRELESS NETWORK

1986.  This service will be utilised by all  Police Officers, District Magistrates and Secretaries to Government for the transmission of messages pertaining to law and order and semi-law and order as defined in Order 1992 to New Delhi and other State Capitals.  Through the State Capitals, Messages, could be passed to all  places provided with Police Wireless stations in the various States.

PROTECTION CLAUSE

1987.    All the Intelligence passing through the various Wireless networks will be considered as secret  and will be protected under Sections  123, 124 and 162 of Indian Evidence Act, 1874.

SOURCE OF  POWER

1988.  For securing economy, all static wireless stations will be on the local commercial supply of A.C.Power.  As  uninterrupted communication service will depend upon uninterrupted supply of  power  the Superintendents of districts will be in touch with the local Electrical Engineer-in-charge and make arrangements to get advance information for the Wireless stations about temporary shutdown or breakdown of this supply and they should be vigilant especially during emergencies.    Arrangements should be made for UPS wherever feasible.

INTERFERENCE WITH WIRELESS EQUIPMENT.

1989.    (i)  Batteries of Police  motor vehicles may be charged at the Wireless  stations in cases  of emergency  only at places where there is no independent arrangement for the vehicles of the motor transport. This can be carried on  without affecting  the regular working of the Wireless  station. Wireless operators shall not charge private batteries at Wireless stations.

            (ii)  The Wireless operating staff will not unnecessarily take upon themselves the responsibility of rectifying serious faults in the Wireless equipment at their station.  They  should, whenever such faults are noticed, immediately intimate the breakdown to the Police Inspector Wireless and seek his assistance.  Till the arrival of Police Inspector and Wireless engineering staff,  the work in the station should be carried on by using the standby set.  The ASI Wireless and the Wireless operators are expected to attend to very minor and superficial faults.

RADIO BLACK OUT

1990.    Whenever radio fade-outs and magnetic storms affect the signals, this service will fail to function for the period of such adverse phenomenon .  The Superintendents of districts should  then help the Wireless operators to dispose of all urgent messages by FAX/Hotlines

OFFICERS  AUTHORISED TO USE POLICE WIRELESS

1991.     The following are authorised to send messages on the Police Wireless provided they relate to the subjects specified in Order 1992.

(1)  All Ministers;

(2)  Chief Secretary to the Government

(3)  Secretary, Deputy Secretary, and Under Secretary to Government, Home Department.

(4)  District Magistrate and Sub-Divisional Magistrate;

(5)  All Police Officers of and above the rank of Station  House Officer;

(6)  Central Intelligence Officers, Deputy Central Intelligence Officers and Assistant Central Intelligence Officers of the Ministry of Home Affairs, Government of India; and

(7)  Prosecutors.

            In cases of emergency, Director  General & Inspector General of Police may authorise officers of  other departments to use the Wireless to clear messages subject to the license regulations.

MESSAGE WRITING INSTRUCTIONS

1992.    (I)  The Officers authorised to use the Police  Wireless will ensure that messages pertaining to only the following subjects are handed in for transmission on the police wireless.  Messages not pertaining to any of the subjects noted below will not be accepted for transmission.

(a)  Law and Order Category :

      i)  Court attendance in Police cases, summons, warrants, trials;

     ii)  information relating to arrests and movements of suspects;

    iii)  dacoities;

    iv)  murder cases;

    v)  theft cases, arrest  and proceedings relating thereto

    vi)  searches, recoveries  and possession of stolen properties;

    vii)  look out for stolen properties;

   viii)  escorts by police personnel;

   ix)  corruption cases;

   x)  information regarding accused persons in custody;

   xi)  verification of allegations against persons suspected in cases investigated by police;

   xii)  descriptive rolls of deserters- military/police

  xiii)  movement of criminals registered in the District Crime Record Bureau;

  xiv)  foreign nationals - passport verifications;

  xv)  crime statistics;

  xvi)  identification parade;

 xvii)  failure  of state Wireless  Stations;

 xviii) failure of state Wireless Stations;

 xix)  demand  for police personnel in emergencies;

  xx)  tour programmes of VIPs (For example Ministers, Deputy Ministers and Envoys);

xxi)  information relating  to missing persons (such as children, disabled persons)-efforts by Police to trace;

xxii) movement of police officers on duty;

xxiii)  verification of antecedents of ex-convicts;

xxiv)  death reports regarding  Police Personnel;

xxv)  violation of the Indian air space by foreign aircraft;

xxvi)  violation of narcotic laws and measures taken to prevent such violation;

xxvii)  opening of fire on mobs by Government servants in the discharge of their official duties;

xxviii)  information directly pertaining to the rescue, relief and search of aircrafts in distress;

xxix)   communal incidents where violence is threatened or has actually taken place;

xxx)  strikes, hunger strikes and strikes by labourers or workers etc.,;

xxxi)  movement of C.I.D. criminals;

xxxii)  escape of prisoners;

xxxiii)  outbreak of riot in prisons;

xxxiv)  hunger strike of prisoners; and

xxxv)  movement of prisoners having a special background.

b)  Semi-Law and Order Category.

i)  appointment and postings in the Police ranks and statistics relating to strength, promotions, demotions, etc., of Police personnel;

ii)  police courses, training, etc.,

iii)  character rolls, service books etc., of Police personnel;

iv)  police officers’ Conferences, inter-state and intra-state;

v)  Police business indirectly related to law and  order; and

c)  Service messages of Police Wireless Branch that is, messages relating to communication and maintenance of the State Police Wireless such as daily equipment reports and other service matters.

MESSAGE WRITING AND USE OF PRIORITIES

1993.    These instructions are issued as a guide to the users of the police wireless links in the preparation of messages which should confirm to existing rules on security and procedure and in the use of the message Form Nos. 261 and 262.  It is necessary that all users of police wireless system should adhere to these instructions to ensure most efficient use of the police wireless links.

CONSIDERATION BEFORE ORIGINATING A MESSAGE.

1994.  Before originating a message the originator will do well to consider the following:

            (a)  Whether  the contents can be easily sent as a letter through normal channels with due regard to nature of priority of the text.

            (b)  Whether the text pertains to subjects which can be cleared over police wireless  links.

DRAFTING

1995. (a)  Wireless messages should be treated on par with telegrams.  The text should be brief without losing clarity.  This is essential, if speed is to be achieved in clearance of these messages over the wireless links.  Verbose messages reporting matter in conversational form only tend to delay their clearance and will also delay other important messages.  Ordinarily a message should not exceed 30 words.

            (b) Text should be in telegraphic form of writing, clear, concise and easily understood.  It should not contain secret or confidential matter as wireless transmission is liable to be intercepted.  If the Originator desires sending secret information it should be got encyphered through proper agencies.

NUMBER OF COPIES OF MESSAGES AND WRITING OF MESSAGES

1996.     Messages must be written legibly, preferably typewritten in the standard Form Nos. 261 and 262.  If standard message forms are not used, sufficient space as given in standard form may be left in the paper for use by Police Wireless staff.

            Normally, only one copy of the message is to be sent for transmission and the same will be retained in the wireless station.  In the case of messages addressed to more than one authority, the number of copies required will be equal to the number of wireless channels.  This will avoid delay in as much as no time would be wasted in the wireless station in making out copies of the message for transmission by different nets.  All copies must be legible to prevent errors in transmission.

     The following instructions should be borne in mind while writing up messages in Form Nos.261 and 262.

(a)    Address to:-  Designation of officials and/or name of the department along with the name of the station should be inserted here.  If approved abbreviated addresses are available, those should invariably be used.  Under no circumstances should titles, prefix or suffix, be used.

(b)    Address for information (Info.):-  If the  message is also required to be sent to any authority other than the addressee for information only, the name or designation of the official or the name or designation of the official or the name of the department together with the name of the station should be inserted in this space.  Approved abbreviated addresses, if available, should be used.

(c)    Address from:-  Name and/or designation of official or name of the department of the originator along with the name of the station should be inserted here.  If approved abbreviation is available, it should be used.

(d)    Originator’s Number:-  The originator should insert his reference number of the correspondence.

(e)    Date:-  The date on which the message is originated should be inserted in this space.  The date may be written in figures separated by obliques only; for example, the 29^th of December 1964, will be written as 29/12/1964.

(f)     In reply to:-  The reference of the correspondence to which the message is a reply should be inserted in this space.  This eliminates the use of the common preamble in a letter, e.g., “Reference is invited to your No. . . . . “  or “With reference to (abbreviated designation) No. . . . . . ”.

(g)    Dated:-  The date of the reference shown in (f) above, namely, “In reply to” should be inserted in this space.  It should be written only in figures as mentioned above under “Date”.

(h)    Text:-  Owing to the large volume of traffic handled in a wireless station and also because an unnecessarily long message may cause delay and hold up communications, it is essential to couple brevity with intelligibility.  Before writing a message, careful consideration should be given to the contents.  Thereafter, the text should be written as briefly as possible in telegraphic language.  The use of words like “please”,  “kindly”, “would be grateful”, must be eliminated.  Omission of these words in a wireless message does not imply lack of politeness.

(i)      The following punctuation signs only must be used:

(i) full stop should be written within a circle, whether by hand or by typewriter, e.g. (.); no full stop is required at the end of the text; while.

(ii) comma,

(iii) inverted commas,

(iv) hyphen,

(v) oblique or stroke or bar

            (vi) brackets,

            (vii) decimal point, and

            (viii) apostrophe,

should be written in the same way as in ordinary writing.  Apart from the above signs, no punctuation or mathematical signs should be written and care must be taken to ensure that their omission does not alter the sense of the message.  On no account should the text contain tabular statements, as they cannot be transmitted by wireless.

(j)      Priority:-  If it is desired that a message should be transmitted more expeditiously than an ordinary message, the degree of priority should be inserted in this space.  The categories of priority available and their use are given in the succeeding orders.

(k)    Originator’s Signature and Designation:-  The originator should affix his signature and designation in this space signifying that he has sanctioned the contents of the message including the priority classification, if any, and authorised it transmission by wireless.  Messages not signed by an authorised person will not be accepted, for transmission by wireless.

(l)      Time of Origin (TOO):-  The time (in four figures) at which the originator signs a message should be inserted in this space.  The first  two figures indicate the hours and the next two the minutes.  Thus, five minute past six ‘O’ clock in the morning is written as 0605.  The abbreviation “Hrs.” should not be used.  In all cases “T.O.O.” must be entered by the originator.

(m)  The remaining space in the message form is for the use of the wireless staff only and nothing should be written therein by the originator.

(n)    All Message in code should be written and transcribed in block letters.

(o)    The formalities of a letter such as “Sir”, “Yours faithfully”, etc., should be strictly avoided.

(p)    An office copy of a message will be maintained on the records of the originator’s office.

(q)    A post copy in confirmation of the wireless message will also be sent to the addressee at the same time, as in the case of telegram.

SECURITY

1997.  (a)  As all wireless transmissions are subject to interruption by any person possessing a receiver, there is no security attached to the transmission of a message by wireless.  Originators must, therefore, ensure that if the contents of a message are of a secret or confidential nature which should not be known to all, they must encypher the message before despatching it to the wireless station for transmission.  No responsibility is accepted by the wireless staff for encyphering or deciphering messages.

(b) The receiving wireless station will transcribe the message on a similar form and cause it to be delivered to the addressee by a bicycle orderly, as many messages as possible being collected in suitable batches for delivery.  Police motor vehicles should not be used exclusively for the delivery of wireless messages.  If there are urgent messages, they should be communicated to the addressee in advance by telephone.  Messages addressed to Police officers will simply be folded and the name of the addressee to officers outside the police department should be sent in old envelopes with utility labels.  Confidential or code messages should be delivered in stuck down envelopes which should, in addition, be sealed.  Messages containing information regarding political, communal or religious meetings, etc. and arrests and movements of important persons,  dacoits,  etc. should be treated as confidential and delivered as such.

(c)  Original messages sent to a wireless station form part of the record of that office and cannot be removed and returned to the originator, the only exception being code messages. If an originator wants to know as to when a message delivered to a wireless station was actually transmitted, he should make his own arrangements to get this information and should not expect the wireless staff to do it, as a message delivered for transmission will be transmitted by the Wireless station according to its priority and turn.

(d) No record of coded messages is to be kept in any wireless station.  Originals of coded messages, received from originators for onward transmission to out-stations, should be returned to them and acknowledgement taken soon after they are cleared.  Similarly, no local record is to be kept of any coded messages received from outstations.  However, necessary entries should be made in the local inward or outward registers as regards the disposal of such coded messages.  All code messages, after delivery of copies to the addresses should be destroyed by burning by the Wireless Operator  himself and a certificate to that effect entered in the ‘inward’ register.

USE OF PRIORITY

1998.  (a)  Normally, messages are cleared according to their serial order of receipt at a wireless station, i.e., according to the time of receipt.  However, to ensure quick clearance of messages which are required to reach the addressee as early as possible in view of the urgency of the text matter, the messages are given priorities.  The following priorities are prescribed in order of urgency for use in inter-district messages :

            1.  “OE”    -            CRASH

            2.  “OU”   -            MOST IMMEDIATE

            3. “N”              -            ORDINARY

            4. “S”               -            SERVICE

            Messages must be delivered to the Wireless stations immediately after their origination.

These Priorities should be used for Messages described below :

(b).  (1)  “OE” – Crash  - When a message of this priority is received in the wireless station, communication on all concerned channels is suspended forthwith to enable the message bearing “Crash Priority” to be cleared.  The use of this priority is restricted for extreme emergencies and should, therefore, be resorted to in very exceptional circumstances.  The urgency demanding the use of such priority should be of such vital importance that the interruption of the communication in progress, perhaps of other urgent traffic, can be justified.  The priority may be used where the recipient has to take immediate executive action to save human life or to prevent damage to valuable property.

2.        “OU” – Most Immediate  -  The use of this priority is restricted to messages conveying information or instructions relating to natural calamities, disturbances (communal, anti-social and political), strikes, accidents, riots, murder, security measures and important movements of the police which in the opinion of the originator, should reach the addressee immediately.

3.       “OP” – Immediate -  The use of this priority is restricted to messages conveying important information relating to law and order for immediate attention and action for instance, information regarding probability of strikes, disturbances or any other upheaval, movements of high Government officials dealing with Law and Order, and Political leaders, agitators and dangerous criminals.

4.       “N” Ordinary – The instances mentioned above are by no means exhaustive and are only intended as a broad guide for the use of the originators.  It is the duty of the originator to consider each case and assign the minimum priority compatible with the requirement.  As a guide and also a means of ensuring the correct use or priorities, the following entitlement of priorities is laid down which is uniform for all the Police force in the country.  An officer, however, can assign a higher priority than he is entitled to, if the contents of message fall under the broad subject division given above.

5.       “S” – Service Message -  The use of this priority is strictly restricted to the Wireless staff and to the working of the wireless system, i.e., breakdown of equipment, heavy interference, urgent messages connected with technical observations, etc.  Breakdown of equipment means only the failure of transmitters and receivers and does not include the failure of secondary of auxiliary equipment.

The following allocations of priorities may be made by the officers noted against each :

(a)       Most immediate :  Chief Secretary, Home Secretary, District Magistrates, Director General and Inspector General of Police, Dy. Inspector General of equivalent rank, Supdt.  of Police and Superintendent of Police, Wireless. 

(b)       Immediate :  Deputy Secretary (Home), Sub-Divisional Magistrates, Under-Secretary (Home), Deputy Superintendent of Police and other Police Officers independent charge of Police Stations.

(c)       Ordinary and Crash :  All mentioned in Order 1991.

Note:- The above allocations have been framed for general application only.  Officers other than those mentioned can assign any priorities provided the situation warrants their use and they can justify their use subsequently.

            “S” Service             . .  For Wireless staff only.

SCRUTINY

1999.     (a)  The police wireless staff will bring to the notice of the originators any discrepancies noticed in the message originated and any misuse of priorities by originators.  This will be done in the form of observation slips (Form No.276) which will indicate the errors/misuse of priorities noticed.

  (b)  Except so far as messages with “S” priority are concerned, the above instructions do not affect those in Order 2001, in connection with the Wireless phone system, messages with priority “S” will not be affected by “WP” messages, as the former may have to be issued to convey the receipt of a “WP” message and instructions for its transmission.

(c)  Normally, all messages will be delivered to the addressee concerned immediately on their receipt at a station.  However, between 2200 hours and 1000 hours messages with “S”, “WP”, “OU” and “OP” priorities only will be delivered immediately, while those with “N” priorities will be delivered after 1000 hours.

DELIVER OF WIRELESS MESSAGES

2000.  At the Bangalore headquarters, wireless messages intended for officers near the police Wireless control room will be distributed by cycle messengers.  Messages meant for officers who are far away will be delivered by motor cycle messengers working in the branch.  Superintendents of districts will provide messengers at all fixed police wireless stations functioning in their jurisdictions for promote delivery of messages.  They will also provide messengers for mobile wireless stations installed in their jurisdiction.

WIRELESS PHONE SYSTEM

2001     (a)  Normally, messages should not be communicated by telephone to the operating staff for transmission over the wireless, as telephones are apt to cause phonetic errors and be unreliable from the security point of view.  The communication of messages over telephones will also result in the telephone at the wireless station being unnecessarily engaged.  However, messages may be conveyed over telephone in emergencies.  For this purpose, a system known as the “Wireless Phone System” has been introduced. Briefly the system is an under:-

            (b)  The originator dictates the message by telephone to the Wireless Operator of the nearest wireless station and also sends the same in the usual form, mentioning therein that it is a “W.P” message, which means that the originator is waiting for an immediate reply.  The operator receiving the message informs the control station and then the highest priority is given to such message, even by interrupting the communications that may be going on then.  The control station arranges to see that the station receiving such a message is able to contact the station required by asking all other stations to stop their communication and to keep a listening watch to resume work the “WP” message is cleared.  The operator of the station to which the message is transmitted, contacts the addressee on telephone and if he succeeds and gets a reply to the message, he transmits the same by wireless.  When the reply is received by the Station, which first sent the “WP” message the operator contacts the originator and communicates the reply on the telephone.  If the addressee is not contacted on the telephone number given or on any other number which might be given by the person-in-charge of the telephone, the operator will inform the originating station accordingly and the operator then informs the originator by telephone that the addressee was not available on any telephone number and that the message was left at the telephone number given.

TELEGRAPHIC ADDRESS

2002.  In all the messages, as far as possible, Telegraphic abbreviated addresses of the sender and the addressee should be used.

RECORDS TO BE MAINTAINED BY THE WIRELESS STATIONS

2003.   The following important registers will be maintained in the wireless stations.  In addition, files will be maintained by them separately for circulars on each subject, that is for instructions on the maintenance and operation of sets, wireless procedure, tour programmes, and other such matters.

      AT WIRELESS STATIONS.

(a)    In and out messages Register (Form Nos. 253 and 254).

(b)    Superior Officers’ Visiting Book (Form No.77).

(c)    Despatch Register (Form No.255).

(d)    Supervisors’ Visiting Book.

(e)    Duty Roster (Form No.277).

(f)     Government Property Register.

(g)    Attendance Register.

(h)    History sheets for batteries, battery chargers, Cycles, clocks, etc., (Form No.258).

(i)      Tappal (Despatch) Book (Form No.255).

(j)      List of fixed Police Wireless stations in India (to be kept under lock and key).

(k)    Technicians’ Visiting Book (Form No.278).

(l)      Registers for petrol, oil, distilled water, etc., (Form No.259).

(m)  Wireless station log (Form No.264).

(n)    Any other registers, files and charts as ordered by the Superintendent of Police, Wireless from  time to time.

(o)    Inspection Note Register.

(p)    Standing Order File.

(q)    Zonal Supervisor’s Memo File.

FORMS

2004.    The following important forms are prescribed for maintenance in the Police Wireless.